Music Assistant

Manatt, Phelps & Phillips, LLP • New York, NY

9d • $65,000 - $69,000

About The Position

With eleven offices across the United States, 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the firm to provide a distinct and compelling value proposition.

Requirements

• Candidate should have 2-5 years of previous administrative experience, including ability to keep team members on track with processes, policies and deadlines in a fast paced environment.
• Reliable, friendly and positive, can-do attitude is essential.
• Solid knowledge of Microsoft Office and various legal software applications.
• Must have exceptional knowledge of Outlook calendaring and scheduling.
• Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently.
• This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others.
• Strong interpersonal skills as this desk has heavy client-contact via telephone
• Excellent oral & written communication skills
• Must be extremely detail oriented, organized and have great follow through skills
• Must have the ability to work well under pressure and meet deadlines
• Identifies and resolves problems in a timely manner
• Has the ability to maintain strict confidentiality
• Strong overall administrative skills including, time sheets, travel, expense reports, copying, scanning and coordination of filing and ability to coordinate extensive itineraries.

Nice To Haves

• Bachelor’s degree highly preferred.
• Previous experience in the music industry is preferred

Responsibilities

• Calendar management and scheduling of meetings, conference calls, travel arrangements and events.
• Assist music attorneys in preparing various clearance agreements for exploitation of intellectual property (e.g., producer, mixer, feature artist, livestream, and other license agreements).
• Overseeing entry and coding of time.
• Prepare and format documents in Word
• Management and tracking of expense reimbursements.
• Provides back-up support to other executive assistant when needed.
• Ad hoc projects and duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level