MHS Administrative Assistant

Island Palm Communities•Oklahoma City, OK

About The Position

Teamwork, innovation, and mutual respect. At Island Palm Communities, our team members are responsible for our growth and success, and we challenge them to constantly be their best in our fast-paced workplace. Our team members are committed to helping people in the communities we serve, and we reward our team’s passion and hard work with competitive pay, amazing benefits, and learning and growth opportunities. As part of WinnCompanies, we are a nationally recognized leader in property management and development. With 3,700 team members working across 600+ locations in 23 states and D.C., WinnCompanies is the #1 manager of affordable housing and a leader in developing and managing mixed-use properties, market rate properties and military housing. The Regional Administrative Assistant acts as an administrative resource for the Operations Director and secretarial duties of the group/office, most of which is sensitive and confidential nature and therefore should be handled accordingly.

Requirements

High School Diploma or GED required; Bachelor's degree in a business related field preferred
Minimum 1 - 3 years experience working in an administrative role required
Experience with computer systems required including web based applications and Microsoft Office
Able to summarize and communicate moderately complex information in varied written and verbal formats
Comprehend and communicate complex verbal information in English to organization staff, clients, visitors and external customers.
Basic knowledge of fundamental concepts, practices and procedures with the ability to use in routine situations. Specialized knowledge not required
Interact respectfully with other clients, visitors, organization staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services.
Able to provide a high level of customer service to internal and external customers
Work routine is fairly consistent, but employee needs to be able to use judgment to respond to events several times a week
Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy

Responsibilities

Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and compiling of documents
Maintain supervisor's calendar, arrange and schedule meetings, and arrange travel and other accommodations
Generate weekly and monthly project reports. Assist with other reports as needed
Coordinate and compile property management reports
Responsible for ensuring coverage of office hours and maintaining office supply inventory
Prepare presentations for property management
Coordinate tasks across multiple departments and levels throughout the organization
Handle petty cash for office property management staff
Execute projects assigned by Operations Director

Benefits

Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday)
401(k) plan with a company match
Various comprehensive Medical, Dental, & Vision plan options for you and your family
Flexible Spending Account and Dependent Care Flexible Spending Account
Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance
Tuition Reimbursement program and continuous training and development opportunities
Wellness program (group challenges, seminars, gym membership reimbursement)
Employee Assistance Program
Employee Discount Programs
Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families