MHS Administrative Assistant - Human Resources

Island Palm Communities•Waipahu, HI

About The Position

Teamwork, innovation, and mutual respect. At Island Palm Communities, our team members are responsible for our growth and success, and we challenge them to constantly be their best in our fast-paced workplace. Our team members are committed to helping people in the communities we serve, and we reward our team’s passion and hard work with competitive pay, amazing benefits, and learning and growth opportunities. As part of WinnCompanies, we are a nationally recognized leader in property management and development. With 3,700 team members working across 600+ locations in 23 states and D.C., WinnCompanies is the #1 manager of affordable housing and a leader in developing and managing mixed-use properties, market rate properties and military housing. The Hawaii MHS Administrative will be responsible for performing administrative tasks and services to support the operations of WinnCompanies Military Housing Services HR function

Requirements

High School diploma or GED required, associates degree preferred
1-3 years HR Admin experience preferred
Experience with computer systems required, including Outlook, Word, Excel, PowerPoint and other web-based applications
Ability to communicate clearly and effectively in English, both verbally and in writing
Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy

Nice To Haves

Previous experience working in an HRIS system preferred

Responsibilities

Support HRIS functions in data entry and personnel file maintenance
Respond to HR Help Desk tickets. Direct employees to relevant Human Resource information, assist with password resets, and/or refer to the correct departmental resource.
Temporary employee set-up – tracking temporary hire need, setting up onboarding, and coordinating exit or temp-to-hire placements
Base pass set-up for new hires, renewals for current employees, and liaison for contractor base access and renewals
Provide miscellaneous talent acquisition and onboarding support including but not limited to onboarding program guidance, monitoring onboarding progress, and new hire checklist completion
Perform, monitor, and track a variety of data audits and communicate discrepancies to appropriate parties. May include but is not limited to: Handbook and Arbitration completion, systems user accounts, Helpdesk ticketing and response times, and Employee handbook updates
Provide administrative support to various HR projects, including WinnSkills360 training tracking and crediting, supply ordering, updating communication boards in HR office and on ADP home page, along with other initiatives as needed
Assist with new employee onboarding (NEO), including preparing new employee packets for first day, creating and posting new employee bios, preparing new employee bags for monthly NEO training, set-up and break-down of conference room, ordering lunch for NEO and other HR training, assist with ensuring NEO stays to schedule
Answer telephone, screen and direct calls. Provide information to callers as needed
Greet and direct walk-in visitors and customers
Maintain inventory of uniform closet, distribute uniforms as needed
Create and receive purchase orders monthly
Receive, sort and distribute HR mail and deliveries
Participate in planning and organizing employee events

Benefits

Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday)
401(k) plan with a company match
Various comprehensive Medical, Dental, & Vision plan options for you and your family
Flexible Spending Account and Dependent Care Flexible Spending Account
Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance
Tuition Reimbursement program and continuous training and development opportunities
Wellness program (group challenges, seminars, gym membership reimbursement)
Employee Assistance Program
Employee Discount Programs
Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families