Merchandise Sample Assistant - Calvin Klein

PVH • New York, NY

2d

About The Position

Be part of an iconic story. At Calvin Klein, we believe in fostering an inclusive and collaborative culture by celebrating different perspectives, backgrounds and beliefs to truly connect with our associates and consumers. Join us and have a meaningful impact on the world – and – endless opportunities to design your future. Immerse yourself in Calvin Klein here! ( YouTube , Instagram , TikTok ) Position Summary: The Merchandise Sample Assistant is responsible for the intake, validation, and reconciliation of all incoming product samples to the CK Global Office. This role ensures that every shipment received aligns with the most current SMS trackers, confirming accuracy before samples move into the showrooms. This position acts as a liaison between Supply, Merch & Design, ensuring end-to-end visibility of all sample deliveries. The ideal candidate is exceptionally detail-oriented, proficient in Excel, Power BI and confident in communicating with suppliers and cross-functional partners to resolve discrepancies quickly.

Requirements

• 2+ years of experience in sample management, merchandising operations, supply chain, or studio coordination.
• Proficiency in Excel & preferably Power BI (VLOOKUPs, pivot tables, data validation, and basic formulas).
• Strong attention to detail and accuracy in tracking high SKU volumes.
• Excellent communication and follow-up skills with internal and external partners.
• Ability to prioritize and problem-solve in a fast-paced studio environment.

Nice To Haves

• Familiarity with PLM systems and/or Creative Force preferred.
• Advanced Excel and Power BI are preferred

Responsibilities

• Sample Intake & Verification Receive and check in all incoming boxes delivered to the Global Merch Team.
• Open, scan, and log each individual sample from every box to verify receipt.
• Run each shipment against the active SMS Tracker to ensure all expected SKUs are present.
• Identify and document any missing, incorrect, or duplicate samples before passing the box to the sample room.
• Cross-Functional Coordination Maintain an open line of communication with suppliers and Supply teams to report missing or incomplete deliveries in real time.
• Partner with the Sample Manager to ensure accurate sample records before items move into studio workflows.
• Work closely with Studio and Merch teams to provide timely updates on sample status and delivery issues.
• Work closely with Sample Analyst to forecast workflow requirements.
• Ability to work with cross functional teams and prioritize work independently.
• Tracking & Reporting Maintain a detailed Excel tracker of all samples received daily, including shipment details, SKU verification status, and exceptions.
• Run weekly reconciliation reports comparing samples received versus samples forecast by Supply.
• Flag all outstanding or missing SKUs for review and escalation to Supply and Merch Operations.
• Support the Sample Manager with summary reporting to ensure full transparency of inbound sample flow.
• Studio Support Ensure samples are physically organized and correctly routed to the sample room upon completion of intake checks.
• Maintain a clean, organized intake area and coordinate with Facilities for shipment disposal or storage as needed.
• Provide back-up support during high-volume periods or seasonal peaks to maintain continuous sample flow.

Benefits

• Competitive pay, bonus programs, best in class medical insurance, vision insurance, dental insurance, life insurance, disability insurance, and more.
• An above-market 401(k) contribution to help our eligible associates save for retirement.
• Generous company-paid holidays, paid time off, hybrid working arrangements, volunteer opportunities, seasonal hours, and flexible work schedules.
• A variety of wellbeing tools and programs such as, Headspace membership, reimbursement for fitness memberships and/or digital meditation subscriptions, and the opportunity to earn up to $200 a year in rewards for exercising and participating in healthy activities.
• Access to services for childcare, elder care, adoption preparation, pet care, plus reimbursement for backup care when your regular plans fall through.
• Receive support for continued education including tuition reimbursement.
• Shop at our company outlets and e-commerce sites at a discount.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed