Meetings Specialist - States

Mgma-Acmpe•Englewood, CO

1d•Hybrid

About The Position

Living the vision of "Advancing the business of healthcare today for a better tomorrow," Medical Group Management Association (MGMA) works to perpetuate success throughout the healthcare industry as the premier association for professionals who lead medical practices. Since 1926, through data, people, insights, and advocacy, MGMA empowers medical group practices to innovate and create meaningful change in healthcare. We believe the future is what you make it, and we’re here to support the people who are ready to make the world a better place. Tomorrow will be remarkable because MGMA is here to help. The Medical Group Management Association (MGMA) is looking for a Meeting Specialist - States to join our Denver/hybrid team. The Meeting Specialist – States is responsible for the end-to-end planning, execution and monetization of state chapter meetings, conferences, and events. This role combines strong event operations expertise with hands-on sponsorship and exhibit sales, ensuring high-quality attendee experiences and effective revenue generation. The role operates as a high-competency execution specialist, partnering closely with Association Managers and chapter leaders to deliver successful events aligned to chapter goals.

Requirements

Ability to consistently promote, support, work, and act in a manner in support of MGMA’s mission, vision, and values/behaviors.
Strong working knowledge of sponsorship and exhibit sales models, including packaging, pricing within guidelines, fulfillment, and post event reporting.
Strong knowledge of end-to-end event planning and execution practices, including meetings, conferences, educational programs, and on-site operations.
Proven ability to sell, manage, and retain event sponsors and exhibitors through effective relationship management and execution excellence.
Make real time execution decisions related to event delivery, logistics, and sponsor fulfillment within established guidelines.
Strong financial and operational skills, including event budget development, expense tracking, sponsorship revenue tracking, and reconciliation.
Ability to ensure consistent, high-quality attendee and sponsor experiences aligned with MGMA and chapter standards.
Ability to resolve issues in real time during on site event execution using sound judgment and professionalism.
Ability to collaborate effectively with Association Managers, chapter leaders, marketing, and cross functional partners to deliver successful events in a federated or matrixed environment.
Ability to maintain professionalism and represent the organization effectively with partners sponsors, and external stakeholders.
Exceptional written and verbal communication skills and effective project management capabilities.
4–7+ years of experience in meetings, events, conferences, or sponsorship management.
Demonstrated experience planning and executing events end-to-end.
Must have reliable transportation.
Must have valid driver's license.

Nice To Haves

A Bachelor’s degree in Business Administration, Communications, Marketing, or related field is preferred.
Experience working with associations, chapters, or membership-based organizations preferred.
Experience operating in a federated or matrixed environment preferred.
Familiarity with healthcare organizations and practices preferred.
Certified Meeting Professional (CMP) or Digital Event Strategist (DES) preferred

Responsibilities

Plan and execute state chapter meetings, conferences, and educational events from concept through post-event wrap-up.
Develop detailed event timelines, run-of-show documents, and logistics plans.
Coordinate venues, vendors, speakers, audiovisual services, registration, and on-site logistics.
Manage on-site and virtual execution and resolve issues in real time to ensure a high-quality attendee experience.
Ensure events are delivered on time, on budget, and aligned with MGMA and chapter standards.
Other duties as required and necessary to ensure the success of the organization.
Sell sponsorships and exhibits for state chapter events in accordance with approved guidelines.
Partner with chapters and marketing to identify sponsorship opportunities and packages.
Manage sponsor relationships from sale through fulfillment.
Ensure sponsor deliverables such as signage, recognition, and exhibit logistics are executed accurately.
Support post-event sponsor reporting and renewal opportunities.
Source, contract, and manage vendors and suppliers.
Develop and track event budgets, expenses, and sponsorship revenue.
Ensure contracts, timelines, and deliverables are met.
Maintain event documentation, templates, and standardized processes to support repeatable execution.
Partner with Association Managers and chapter leaders to align events with chapter goals and priorities.
Collaborate with marketing on event promotion and sponsor fulfillment.
Participate in the Product Development Lifecycle (PDLC) as an execution and revenue partner, supporting launches and delivery.

Benefits

inclusive work environment
comprehensive benefits package, including medical, dental, and vision coverage, life insurance, and both short- and long-term disability
401(k) plan featuring company match
profit-sharing
professional development opportunities
hybrid work schedule
employee assistance program
generous time off package, which includes three weeks of vacation, 80 hours of sick time, and 11 paid holidays
flexible spending account
on-site fitness center
volunteer opportunities
tuition assistance