Enterprise Support Services (ESS) Meeting Planner

RSM US LLP•Chicago, IL

10d

About The Position

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM. Responsibilities: Serve as the point of contact for assigned meetings and events including external conferences, trainings, seminars and client/team appreciation events. Assist with planning of assigned event aspects, including, but not limited to, sourcing, food and beverage, audiovisual equipment, entertainment, travel arrangements, event signs/graphic needs and other materials. Leverage and deliver on procedures outlined in playbooks. Conduct research and provide resources to help our internal stakeholders make decisions for meetings and events. Implement meeting timelines. Prepare appropriate agendas, invitations and directions for internal stakeholders and attendees. Liaise with location services teams on the successful execution of meetings on-site in RSM offices. Provide outside vendors with necessary details and confirm appropriate staffing. Serve as the host for assigned virtual meetings. Assist with the virtual platform including breakout rooms, polling questions and Q&A as necessary. Assist with tracking of meeting details including budgets, check requests, invoicing and reporting

Requirements

Associate degree or 2+ years of experience in related field
Intermediate to advanced Microsoft Office skills, ability to learn programs/software utilized by the firm and train others as needed
Demonstrates a working knowledge of tools, resources and technology required with assigned responsibilities
Effective organization, prioritization and time management skills, and strong attention to detail
Must be punctual and able to adapt to changing schedules
Ability to balance and work on multiple projects effectively under time constraints and deadlines
Ability to problem solve for potential scenarios that may impact the given meeting or event
Ability to travel to Schaumburg office as needed for meetings

Responsibilities

Serve as the point of contact for assigned meetings and events including external conferences, trainings, seminars and client/team appreciation events.
Assist with planning of assigned event aspects, including, but not limited to, sourcing, food and beverage, audiovisual equipment, entertainment, travel arrangements, event signs/graphic needs and other materials.
Leverage and deliver on procedures outlined in playbooks.
Conduct research and provide resources to help our internal stakeholders make decisions for meetings and events.
Implement meeting timelines.
Prepare appropriate agendas, invitations and directions for internal stakeholders and attendees.
Liaise with location services teams on the successful execution of meetings on-site in RSM offices.
Provide outside vendors with necessary details and confirm appropriate staffing.
Serve as the host for assigned virtual meetings.
Assist with the virtual platform including breakout rooms, polling questions and Q&A as necessary.
Assist with tracking of meeting details including budgets, check requests, invoicing and reporting

Benefits

At RSM, we offer a competitive benefits and compensation package for all our people.
We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients.
Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.
All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.
Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership.
RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities.
If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at [email protected].
RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders).
RSM will consider for employment qualified applicants with arrest or conviction records.
For those living in California or applying to a position in California, please click here for additional information.
At RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role.
The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc.
As such, pay for the successful candidate(s) could fall anywhere within the stated range.