Senior Meeting Planner

Ducker Worldwide•Boston, MA

4d•$85,000 - $95,000•Hybrid

About The Position

Meeting Planners are a key member of the Insights Team, which plans over 25 conferences, meetings, and virtual events for our clients in the motor vehicle industry each year. This position will support the end-to-end management of Ducker Carlisle's internal and external events. Meeting planners have responsibility for client communication, content coordination/collection, as well as event logistic planning and management.

Requirements

Bachelor's degree
2-5 years of meeting planning or other relevant professional experience
Proficiency within Microsoft Office, including Excel and PowerPoint
Outstanding communication skills—both written and verbal
Strong organizational skills and attention to detail
Excellent time management skills and the ability to prioritize multiple tasks
A professional and client-facing demeanor
Solid problem-solving skills and the ability to work well under pressure
Travel is required to several conferences and other meetings to provide onsite support

Responsibilities

Coordinate and track client responses to questionnaires and other conference or meeting related pre-work
Manage communication with client attendees before, during, and after events
Maintain databases, such as digital file libraries, client databases, project management tools, etc.
Research, evaluate and recommend potential meeting sites, such as hotels and other venues
Source and negotiate with vendors to support meeting activities, including ground transportation, rentals, supplies, gifts, etc.
Design, produce, assemble, pack, and ship meeting materials (name badges, tent cards, attendee lists, signage, etc.)
Work closely with Insights Team to review and edit meeting presentations and collateral
Support onsite at conferences, including room setup and preparation, managing client check-in, coordinating across hotel, client, and internal teams to ensure high quality meeting experience
Manage meeting logistics such as room layout, food and beverage, audio visual, and sleeping rooms