Meeting & Event Coordinator
About The Position
The Meeting & Events Coordinator reports to the Meeting & Events Manager and supports the planning, coordination, and execution of approximately 400 annual meetings and events, ranging from small group luncheons to large-scale gatherings with hundreds of attendees. Working closely with the Facilities team, the Coordinator ensures seamless event delivery with a strong focus on customer service. This role collaborates extensively with internal departments and external partners to manage logistics and ensure successful execution of all meetings and events for the Foundation and its partners. This position is on-site, 5 days a week, in our Dallas office.
Requirements
- Bachelor’s degree preferred
- One or more years of relevant experience, including event planning and meeting coordination
- Proficiency with MS Office and related computer software
- Strong customer-service orientation with the ability toanticipateand respond proactively to needs
- Self-starter able to work independently, meet deadlines, andmaintainhigh standards
- Adaptable, collaborative, and effective under deadline pressure
- Professional, calm, and service-focused in high‑stress situations
- Strong organizational, time-management, and problem-solving skills with keen attention to detail
- Ability to build andmaintaineffective relationships across the organization and with external partners
- Willingness to work flexible hours, including occasional evenings and early mornings
- Ability to perform physical duties of the role, includinglifting upto 50 pounds
- Effectively model and demonstrate CFT’s core competencies which include Collaboration, Impact and Problem Solving, Integrity and Accountability, Learning, and Internal and External Service
Nice To Haves
- Experience with volunteer advisory boards and nonprofit organizations preferred
Responsibilities
- Develop a strong understanding of CFT and its constituents to appropriately prioritize event support
- Maintainan accurate, up‑to‑date calendar of meetings and events and communicate details internally and externally as needed
- Coordinate meetings and events with internal teams and external constituents, managinglogisticssuch as room setup/breakdown, supplies, food and beverage, A/V and IT needs, décor, and cleanup
- Execute food, beverage, and linen setup for events
- Maintain a current database of approved event vendors, including caterers, A/V providers, florists, planners, and musicians
- Build andmaintainprofessional relationships with internal partners and external vendors and suppliers
- Follow all CFT policies and procedures related to internal and external meetings and events
- Maintain flexibility to workadditionalhours as needed, including occasional evenings and early mornings
- Perform other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
