Meeting and Events Coordinator

Nutanix • Durham, NC

12d • Onsite

About The Position

Hungry, Humble, Honest, with Heart. The Opportunity Are you an organized and collaborative individual who thrives in a dynamic atmosphere, passionate about fostering a sense of community? If so, join our team at Nutanix as an Event and Meeting Coordinator, where you'll play a key role in planning and executing impactful events that bring people together. You'll collaborate with diverse teams, ensuring seamless experiences that elevate our company culture and showcase our innovative spirit. Be part of a supportive environment that values creativity and teamwork, making a real difference in how we connect and engage with our community. About the Team As the Event and Meeting Coordinator, you will support the planning and execution of events while ensuring a welcoming and hospitable experience. You should be organized, detail-oriented, and eager to learn about event coordination. In this role, you will assist with event logistics, vendor coordination, and food service planning while working closely with internal teams. An ideal candidate has an interest in employee engagement and planning diverse events to elevate company culture and foster employee collaboration. Strong communication and teamwork skills are essential to ensure the smooth execution of events and daily food programs. Your Role Assist in coordinating internal office events, meetings, and training sessions. Create diagrams, facilitate set ups and teardowns for events and be on site for follow up with the rest of the Facilities Team Work with IT and facilities teams to ensure event logistics run smoothly. Help research and select caterers, assist with menu planning, and organize event décor. Assist with developing and managing budgets and contracts with vendors. Communicate with vendors and assist in managing vendor relationships. Assist with ordering and maintaining food, snacks, and event-related supplies. Assist with managing snack and beverage breakroom program. Provide general support to the events team and other administrative duties as needed.

Requirements

• 2-3 years of experience in hospitality, food service, or event coordination.
• Basic understanding of food quality standards, event planning, and an eye for aesthetics.
• Ability to always lead with the customer in mind, comfortable speaking with staff at all levels of the organization
• Effective verbal and written communication skills.
• Ability to multitask, stay organized, and adapt to a fast-paced environment.
• Proficiency in Microsoft Office Suite; experience with ticket management tools and digital design platforms is a plus.
• Able to work independently and as part of a team.
• Must be able to frequently stand, walk, and climb, and occasionally lift or move items weighing 25 pounds or more.

Responsibilities

• Assist in coordinating internal office events, meetings, and training sessions.
• Create diagrams, facilitate set ups and teardowns for events and be on site for follow up with the rest of the Facilities Team
• Work with IT and facilities teams to ensure event logistics run smoothly.
• Help research and select caterers, assist with menu planning, and organize event décor.
• Assist with developing and managing budgets and contracts with vendors.
• Communicate with vendors and assist in managing vendor relationships.
• Assist with ordering and maintaining food, snacks, and event-related supplies.
• Assist with managing snack and beverage breakroom program.
• Provide general support to the events team and other administrative duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees