Meeting & Events Manager

Vertex Pharmaceuticals • Boston, MA

64d • Hybrid

About The Position

General Summary: The Meetings & Events Manager will be expected to monitor and provide guidance to Preferred Logistics Agencies (PLA) in addition to independently planning and executing a broad range of complex in-person and virtual internal and external meetings, including highly visible engagements for Senior Leadership. The role will advise stakeholders, assist in the development of meeting strategies and guide cross-functional planning teams to ensure meeting logistics and planned activities are aligned and support the overall meeting goals and objectives. The role will work collaboratively with the Global M&E Management Team to identify, build, and propose process efficiencies and best practices for the internal team and PLAs.

Requirements

• For roles located ex-US, requires experience working in mutli-cultural settings (countries, stakeholder, languages)
• Ability to support relationships globally within all levels of the organization
• Strong meeting planning experience and meeting planning industry knowledge
• Effective organization and time management skills, ability to simultaneously keep multiple projects prioritized and moving with multiple stakeholders with tight deadlines and minimal direction.
• Developed contract negotiations skills with understanding of hotel and venue legal and business terms
• Strong verbal and written communication skills to exchange complex meeting details and strategically guide business owners through decision making
• Skilled in group and individual presentations to stakeholders
• Experience working with and providing tactical guidance to Logistics Agencies
• Ability to navigate and be successful in a fast-paced, highly-matrixed work environment
• Committed to delivering the highest level of customer service
• Proficient in Microsoft Office suite
• Project management experience
• Pharmaceutical experience
• Supplier/vendor management experience
• Prior working knowledge of Cvent Event Management software program
• For role ex-US, fluent in English, capability in other languages strongly recommended
• Bachelor's degree
• Typically requires 6 years of experience related to meeting and event planning, or the equivalent combination of education and experience related to meeting and event planning

Nice To Haves

• CMP and or CMM Certification (a plus but not required)

Responsibilities

• Leads and executes internal and external face to face and virtual meetings globally, including; venue sourcing, contract negotiations, budgeting, HCP compliance and transfer of value reporting, food & beverage, audio visual production, and on-site execution.
• Provides strategic logistical guidance to stakeholders and cross functional planning teams by implementing support strategies and project plans, defining roles & responsibilities, timelines, and deliverables.
• Drives contract negotiations with hotel, venue, and vendors, securing the best possible terms and cost savings for Vertex.
• Provides superior customer service and support to C-Suite Executives and Senior Leaders on planning and execution of events.
• Good understanding of HCP Compliance and reporting regulations and ability to identify and escalate compliance risks to the Office of Business Integrity & Ethics and Global Spend Transparency while adhering to and implementing guidelines.
• Oversees Preferred Logistics Agencies (PLAs) on ensuring HCP compliance and transfer of value reporting, accuracy of event budget and cost savings, event materials and deliverables, excellent customer service, and flawless event execution.
• Monitors performance and planning metrics of PLAs and provide feedback and process improvement suggestions to GM&E Management.
• Participates in internal team projects and efficiency initiatives
• Good understanding of industry trends including hospitality, travel, audio visual/production and technology to understand to contribute to recommendations to GM&E Management.
• Ability to travel domestically and globally at least 30-40% of the time.

Benefits

• annual bonus
• annual equity awards
• medical, dental and vision benefits
• generous paid time off (including a week-long company shutdown in the Summer and the Winter)
• educational assistance programs including student loan repayment
• a generous commuting subsidy
• matching charitable donations
• 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees