MEDICAL UNIT SPECIALIST - 60009923

State of Florida • Macclenny, FL

5d • Onsite

About The Position

The Florida Department of Children and Families (DCF)
is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.
Northeast Florida State Hospital (NEFSH) is a 613-bed, licensed mental health treatment facility that provides person-centered services to adults suffering from severe and persistent mental illness. The hospital, located in Macclenny, was established in 1959 and is the largest state operated civil treatment facility.
NORTHEAST FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.
ANTICIPATED VACANCY
This is a highly responsible and professional position serving as a Medical Unit Specialist within NFESH. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply.

Requirements

• Knowledge of record keeping procedures.
• Knowledge of problem solving techniques.
• Ability to plan, organize and coordinate activities.
• Ability to utilize problem-solving techniques.
• Ability to pay attention to details.
• Ability to complete forms and reports.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Four years of clerical or hospital experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.

Responsibilities

• Assists the Unit Director in the management and coordination of administrative and operational activities in a specialized psychiatric unit.
• Maintains a working knowledge of the hospital’s mission statement, vision, values, long term strategic objectives, annual business plan objectives, organizational structure and NEFSH Operating Procedures and Administrative directives.
• Treats customers, public and staff, with courtesy, respect, dignity, and presents a positive image to ensure optimum customer satisfaction.
• Maintains leave records for the Unit, updating bi-weekly.
• Completes audits to validate leave record with balances on the People First system.
• Follows up on any discrepancies to ensure accurate accountability of all leave balances.
• Provides documentation to Residential Services Unit Office upon request.
• Aids in the reduction of controllable expenses through the monitoring of overtime throughout the week utilizing the hospital wide coverage reports.
• Accurately compiles census data from living areas and electronically imputs data no later than 8:30 a.m., compose agenda and record minutes from the morning meeting, file and maintain Face Check sheets, obtain incoming mail from the mailroom and maintain a mail log for resident's mail, submits work orders as needed, and complete CAR Forms as needed.
• Provides an accurate Unproductive Report to the UTRD and Residential Services Medical Unit Specialist on Thursday of each week.
• Maintains updated and accurate record of staff on FMLA.
• Submits monthly report to UTR Director and Residential Services.
• Maintains and submit the Morning Meeting Tracking Sheet to the Unit Director and AIS by the 10th of the month.
• Compile and complete Discharge Report and submit electronically to Unit Director and AIS by the 10th of the month.
• Collect and compile data for the USP to be completed by the 10th of every month.
• Maintains the supply room on a weekly basis and orders supplies once a month or as needed.
• Maintains accurate accounting of Unit Welfare Trust Fund, assisting in the preparation of the annual budget and submitting reports to Accounting within the designated time frames.
• In coordination with UTRD, ensures quarterly budgets are spent as submitted.
• Maintains a calendar of all meetings and appointments, informing Unit Director of all commitments.
• Schedule appointments and meetings for the UTRD (Open Forum, etc.)
• Answers the Unit's phone calls and cc: Mail Messages.
• Ensures that all messages are delivered in a timely manner.
• Assist Unit supervisory staff in the collection of relevant documents and the preparation and review of proposed disciplinary actions.
• Monitors, tracks and ensures accuracy for all documents prior to submission to Residential Services Unit Office
• Completes and timely submits separation packets (including up-to-date leave audit) to Human Resources in compliance with Personnel Rules and Regulations.
• Assist unit supervisory staff with preparation of Performance Evaluation System forms.
• Maintains data base of unit staff, date performance expectations signed, performance evaluation completion dates and date the completed performance evaluation submitted to Human Resources.
• Provides the UTR Director and Residential Services with written documentation of the dates upon request.
• Provides support to the Unit's Continuous Quality Improvement projects by graphing data and providing visual displays in the format required by Project Manager in a timely and accurate manner.
• Maintains updated and accurate record of all required training for staff within the unit.
• Informs supervisory staff of individual's training needs two months prior to expiration date.
• Submits monthly training percentage report to UTRD and Residential Services.
• Performs other related duties as assigned.

Benefits

• Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.
• For a more complete list of benefits, visit www.mybenefits.myflorida.com.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed