Medical Records Specialist

Yellowstone Boys and Girls Ranch•Billings, MT

2d•$19 - $22

About The Position

The Medical Records Specialist is responsible for ensuring the accuracy, completeness, and confidentiality of medical records at Yellowstone Boys and Girls Ranch (YBGR). This role supports the maintenance of up-to-date documentation, assists in HIPAA compliance, and contributes to quality improvement initiatives across the organization. Starting Salary Range: $19.21 - $21.62 per hour. Salary reflects steps 1-5 of an 11-step pay schedule. The starting salary will be determined based on the applicant’s education and relevant experience.

Requirements

Must be at least 21 years of age.
Must successfully pass a criminal background check and child abuse registry clearance as required by the State of Montana.
High School Diploma or GED required.
Minimum of two (2) years of professional experience in medical records management or a related administrative healthcare role.
Proficient in computer systems and technology, with the ability to quickly learn and navigate YBGR’s electronic medical records (EMR) and other software platforms.
Demonstrated reliability in attendance and punctuality.
Strong attention to detail with a high degree of accuracy in managing sensitive information.
Effective problem-solving and decision-making skills; able to work independently and meet deadlines with minimal supervision.
Self-motivated and forward-thinking, with a commitment to continuous improvement and professional growth.
Collaborative mindset with a team-first approach to success.
Excellent interpersonal and communication skills, essential for building relationships, resolving issues, and working effectively across departments.
Ability to maintain confidentiality and uphold HIPAA standards in all aspects of work.
Demonstrate being self-motivated, self-disciplined, and diligent with forward thinking.
Demonstrate the ability to think of their team over self and define success collectively rather than individually.
The ability to effectively interact and communicate with others. These skills are essential for building and maintaining relationships, collaborating with colleagues, resolving conflicts, and navigating various social situations.
Commitment to YBGR’s values: Faith, Integrity, Relationship, and Stewardship.
Willingness and ability to obtain certification in First Aid/CPR and Violence Intervention Prevention.

Responsibilities

Manage Medical Records: Prepare, log, transmit, and receive medical records and correspondence in compliance with HIPAA, 42 CFR Part 2, and YBGR policies.
Ensure Documentation Accuracy: Audit clinical documentation, follow up on discrepancies, and support compliance with regulatory standards.
Support Quality Improvement: Monitor and report quality concerns, participate in improvement initiatives, and assist in audit preparation.
Maintain Authorization and Logs: Verify authorizations and maintain accurate transmittal logs.
Facilitate Client Transitions: Gather documentation to support client referrals to appropriate levels of care.
Assist with Incident Reporting: Support the transmission of incident reports in accordance with laws and organizational policies.
Provide HIPAA Education: Offer guidance and support to stakeholders on HIPAA compliance and documentation standards.
Participate in Meetings and Training: Engage in supervision, coaching, and required training sessions.
Contribute to Organizational Goals: Support YBGR’s mission, values, and strategic objectives through individual and team performance.
Represent YBGR Professionally: Maintain constructive relationships and act as a professional representative of the organization.