Medical Records Coordinator

Eden Senior Care•Sheboygan, WI

72d

About The Position

Edenbrook Sheboygan is seeking a detail-oriented and experienced Medical Records Coordinator to oversee the integrity, accuracy, and confidentiality of resident medical records. The ideal candidate will ensure compliance with federal and state regulations, manage documentation processes, and support clinical and administrative staff with timely and accurate health information.

Requirements

Must have experience with PointClickCare (PCC)
Minimum of 2 years managing medical records in a long-term care or healthcare setting (preferred)
Familiarity with Electronic Medical Records (EMR) systems required
High school diploma or GED required
Working knowledge of HIPAA and state/federal documentation regulations
Strong attention to detail and organizational skills
Ability to work independently and maintain confidentiality

Nice To Haves

Associate's or Bachelor's degree in Health Information Management or related field preferred

Responsibilities

Maintain and manage medical records in accordance with facility policies and regulatory requirements (CMS, HIPAA, state-specific laws)
Monitor the completion and accuracy of documentation from physicians, nursing, therapy, and ancillary services
Ensure timely filing, scanning, and retrieval of medical documentation
Prepare medical records for surveys, audits, and legal inquiries
Train and educate staff on proper documentation procedures and privacy practices
Coordinate record requests from authorized parties (residents, families, physicians, insurers, etc.)
Track and archive discharged or deceased resident records per retention guidelines
Conduct routine audits of medical records to ensure compliance and identify areas for improvement
Collaborate with interdisciplinary teams to support continuity of care and improve documentation quality

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