Medical Education Prog Splst

University of New Mexico•Albuquerque, NM

1d•Hybrid

About The Position

The office of Internal Medicine is seeking an organized, detail-oriented individual who can work effectively with others and independently in a multi-task environment. The primary purpose of the Medical Education Program Specialist is to ensure continuity of key operations and accreditations for UNM Graduate Medical Education accredited residency and clinical fellowship programs when a program coordinator vacates the position or takes an extended leave from the program. This person will serve as a liaison between the Program Director, Associate Program Director, Residents/Fellows and Internal Medicine leadership to assist in the daily operational activities of an ACGME accredited residency or fellowship if a coordinator resigns or is out for an extended period of time in the day to day managing of residents/fellows. Duties may vary depending on the department assigned to the Medical Education Program Specialist. This position will also participate and assist programs with recruitment to include updating and manage program information in ERAS (Electronic Residency Application Service, The Match, and J1 Visa applicants if a program does not have a coordinator. GME Responsibilities will include identifying areas for systems improvements across programs, provide recommendations and feedback to GME office. This position will also attend GME events, meetings and trainings and as a member of the GME office, work on special projects in the office as needed, when not assigned to a training program. This position may also assist in assessment of program operations, including making recommendations for operational/quality improvements. This position will oversee and supervise the day-to-day work of 10 fellowship coordinators within Internal Medicine. This individual will develop a familiarity with the ACGME Specialty-Specific requirements of the programs; develop program policies to comply with accreditation requirements, if needed. Complete annual surveys and ensure information is up to date in various GME systems (Specialty Board, FREIDA, ACGME ADS, professional organizations, GMETrack). Assist with administration of annual ACGME Resident/Fellow and Faculty surveys and ensure resident/fellow reporting compliance in New Innovations. Assist the program director in maintaining the program’s required ACGME documentation, and other essential documents required for program accreditation. Maintain program information in ACGME Accreditation Data Systems. This position will also assist in managing the workload of team members who are on leave or unavailable.

Requirements

High school diploma or GED
At least 6 years of experience directly related to the duties and responsibilities specified
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

Nice To Haves

Knowledge of ACGME accreditation and certification requirements and standards
Demonstrated ability to communicate effectively, both orally and in writing with a wide range of constituencies in a diverse community
Proficient in Microsoft Office (Word, Excel, PowerPoint and SmartSheets)
Demonstrated strong organizational skills and ability to handle multiple complex components of a program
Demonstrated ability to prioritize tasks in a busy environment on a daily, weekly, and monthly basis to meet deadlines
Demonstrated effectiveness at working in a team environment and supporting fellow employees in their work

Responsibilities

Ensure continuity of key operations and accreditations for UNM Graduate Medical Education accredited residency and clinical fellowship programs when a program coordinator vacates the position or takes an extended leave from the program.
Serve as a liaison between the Program Director, Associate Program Director, Residents/Fellows and Internal Medicine leadership to assist in the daily operational activities of an ACGME accredited residency or fellowship if a coordinator resigns or is out for an extended period of time.
Participate and assist programs with recruitment to include updating and manage program information in ERAS (Electronic Residency Application Service), The Match, and J1 Visa applicants if a program does not have a coordinator.
Identify areas for systems improvements across programs, provide recommendations and feedback to GME office.
Attend GME events, meetings and trainings.
Work on special projects in the GME office as needed, when not assigned to a training program.
Assist in assessment of program operations, including making recommendations for operational/quality improvements.
Oversee and supervise the day-to-day work of 10 fellowship coordinators within Internal Medicine.
Develop a familiarity with the ACGME Specialty-Specific requirements of the programs.
Develop program policies to comply with accreditation requirements, if needed.
Complete annual surveys and ensure information is up to date in various GME systems (Specialty Board, FREIDA, ACGME ADS, professional organizations, GMETrack).
Assist with administration of annual ACGME Resident/Fellow and Faculty surveys and ensure resident/fellow reporting compliance in New Innovations.
Assist the program director in maintaining the program’s required ACGME documentation, and other essential documents required for program accreditation.
Maintain program information in ACGME Accreditation Data Systems.
Assist in managing the workload of team members who are on leave or unavailable.

Benefits

Comprehensive package of benefits including medical, dental, vision, and life insurance
Educational benefits through the tuition remission and dependent education programs
Mandatory retirement contributions (for eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act)

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