Medical Administrative Coordinator
About The Position
The Medical Administrative Coordinator provides essential support to the Nursing Director (ND), Medical Director (MD), and broader medical team to ensure the smooth operation of medical services at camp. This role serves as a liaison between the medical team, camper families, volunteers and medical providers and will help coordinate communication and manage administrative tasks. This position also plays a vital role in preparing and organizing meetings, managing calendars, and supporting data tracking. This position requires strong organizational skills, clear communication, attention to detail and the ability to manage multiple tasks in a dynamic environment.
Requirements
- At least 2 years intermediate level administrative or database experience, preferably medical experience
- Intermediate to advanced computer literacy with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.
- Be able to move items.? This will require the strength and mobility to push, pull, lift, and carry.
Responsibilities
- Provide updates (as directed by ND/MD/medical team) and communicate with campers’ referring physicians, medical providers, and parents/guardians when requested or needed.
- Provide administrative support to the ND/MD and medical team. This includes helping prepare Medical Check-In forms, creating Camper Medical Alert Lists, and other required forms/paperwork for onsite programming
- Help coordinate and monitor phone calls to camper families before each session
- Follow camp standards of confidentiality for all camper and staff medical records.
- Help monitor the Medical Team shared inbox
- Communicates and collaborates closely with the volunteer and camper admissions teams to ensure camper family and volunteer questions are answered in a timely manner
- Assists in medical volunteer outreach and processing including setting up volunteer interviews and continued communication
- Supports Depot inventory and medical supplies tracking, stocking, and ordering
- Assist in stewarding the Medical Advisory Committee including preparation for the MAC meetings and communication with members
- Assist in condensing and tracking camper and volunteer data (via Campsite) for RRR and SFCN purposes
- Helps with Depot upkeep including stocking of office supplies, organization, and keeping the space clean
- Assist with calendar/meeting management for ND and MD
Benefits
- This part-time, year-round position is eligible for a 403(b) retirement plan, and for pro-rated PTO accrual in addition to 10 paid public holidays.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
