Administrative Coordinator

University of Maryland, Baltimore • Baltimore, MD

10d • $55,000 - $64,000

About The Position

The University of Maryland, Baltimore (UMB)'s Veterinary Resources program has an exciting opportunity for an Administrative Coordinator. We are seeking a highly motivated individual to join our team. Reporting directly to the Attending Veterinarian and Director of Veterinary Resources, this position will play a pivotal role in supporting our mission to provide exceptional animal care through expert administrative coordination.

Benefits Information
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Requirements

• Education: Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.
• Experience: Two (2) years of related experience in use and analysis of financial, administrative, procurement, or human resources management.
• Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.
• Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws.
• Skill in effective use of applicable technology/systems.
• Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
• Ability to work cooperatively with others and independently.
• Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Responsibilities

• Provides daily support of financial (FIN), procurement (SSAS) and human resources (HR) for an administrative division or department. Provide review of human resource and financial documents and reports. Including payroll processing and human resource transactions; procurement; and financial budgeting, Coordinates unit's budget.
• Adheres to policy documents including standard operation procedures, presentations, and other procedural information.
• Performs daily administrative duties related to financial operations, procurement, and human resources, including payroll processing, human resource transactions, purchase orders, and financial budgeting.
• Receives and directs incoming calls and visitors, responds to general inquiries regarding Department operations, including management of Departmental electronic mailbox.
• Schedules and coordinates meetings, meeting rooms, and appointments.
• Prepares, formats, updates, and proofreads documents.
• Prepares and revises correspondence, charts, forms, and other material from copy or notes created by others.
• Takes notes and prepares meeting minutes.
• Adheres to policy documents including standard operation procedures, presentations, and other procedural information.
• Assists Attending Veterinarian and Director with administrative duties related to financial operations, procurement, and human resources.
• Identifies and assists in the development of future business process changes to administrative unit. Ensures effective use of resources within department.
• Manages supply and equipment inventories and provides administrative assistance in support of inventories not directly managed.
• Performs data entry into various systems.
• Supports purchasing and travel management for department, including procurement card purchases, initiating purchase requisitions, and assisting with travel arrangements and reimbursements. Enters travel requests and expense reports in Concur.
• Performs accounts receivable and payable activities in accordance with Generally Acceptable Accounting Principles (GAAP), ensuring unit budget balances.
• Responds to inquiries with accurate and policy-supported information. Contacts appropriate resources when unable to find factual support for answers.
• Performs other related duties as assigned.

Benefits

• UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of.
• This position participates in a retirement program that must be selected and is effective on your date of hire.
• Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level