Administrative Coordinator

Albertsons Companies•Arlington, TX

About The Position

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table. Disclaimer The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process. Albertsons is an Equal Opportunity Employer This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.

Responsibilities

Maintain an atmosphere of enthusiastic customer awareness with emphasis on fast, friendly service.
Answer and respond to incoming calls professionally.
Support the Customer Service Center by providing break and lunch coverage as needed.
Receive and appropriately resolve customer complaints, escalating to the Store Director when necessary.
Complete all phases of the reconciliation process; perform bookkeeping duties including preparing and proofing daily deposits and balancing accounts receivable.
Monitor cashier accountability; research shortages or issues and report findings to the Service Operations Manager and Store Director.
Partner with Division Loss Prevention and front‑end management to resolve cash‑related and shrink issues.
Maintain sales books; report daily and/or weekly sales information to the Store Support Center.
Review internal and external applications; conduct screening interviews and coordinate department‑manager interviews.
Administer the Job Posting Program and manage pre‑employment drug testing and tax credit processes.
Complete the full new‑hire process, coordinate training, and conduct orientation and other training sessions.
Coordinate and maintain all aspects of the hiring process, including: Electronic application and hiring systems In‑store and external recruiting events Maintenance of recruiting materials, applications, and policy documents Record retention of interview and hiring documentation
Serve as liaison between Human Resources, Payroll, and Benefits departments.
Address payroll and benefit administration issues and support Store Director and HR representatives with personnel matters.
Submit and process payroll timely; maintain Time & Attendance reports, correction forms, schedules, and personnel records in accordance with company guidelines.
Coordinate and track leave of absence paperwork, reinstatements, terminations, and personnel status changes.
Maintain secure, accurate employee HR records and ensure medical files are stored separately from personnel files.
Ensure compliance with records‑retention policies and legal requirements.
Ensure all minor employees are scheduled and working in compliance with state laws.
Maintain compliance with HIPAA and all required confidentiality standards.
Report schedule violations promptly to the Store Director and appropriate department leader.
Order and assign uniforms, name badges, and office supplies.
Manage incoming/outgoing mail, the Administrative Coordinator email inbox, and all office filing systems.
Update breakroom HR communication boards, postings, and legally required compliance notices.
Coordinate recognition programs and maintain a clean, organized office environment.
Support the front end by assisting with cash management issues as needed.
Perform all job duties with honesty, integrity, and full compliance with company policies and procedures.
Perform other necessary and required duties as assigned.