Medical Administrative Assistant

US Fertility•Austin, TX

16d

About The Position

Build What Matters Most—Families, Futures, and Your Career Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility , the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine. Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients , the lives we help bring into the world , and the culture of excellence we foster across our organization . We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine. Through our national network of premier fertility centers—including Ovation Fertility —we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started. Opportunity Overview We have an immediate opening for a Medical Administrative Assistant to join our team at Ovation Fertility in Austin, Texas. Schedule: Monday through Friday, from 6:30 AM to 3:00 PM, with every other or every third rotating weekend, from 7:00 AM to 10:00 AM, and rotating holidays This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day. How You’ll Contribute At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers—and support is always within reach. Whether collaborating with more than 200 highly respected physicians nationwide or partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success.

Requirements

High School diploma required
Experience as an Administrative Assistant strongly preferred
1 year of data entry into an EMR system
Excellent interpersonal, multitasking, and organizational skills
Ability to work independently
Exceptional written and verbal communication and attention to detail
Ability to work as part of a team
Flexibility and willingness to learn
Computer skills including Microsoft Word, Excel, Access
Knowledge of relevant clinical and patient care regulations, policies, procedures, and standards

Responsibilities

Provide day-to-day support to ensure efficient operations of the Ovation Lab Administration Department
Prepare IVF Lab folders for upcoming IVF, FET, and Donor egg cycles
Scan to file and print completed IVF, FET, and Donor egg cycles
File completed IVF folders
Photocopy forms and packets used in IVF lab
Order office supplies
Answer Ovation website inquiries
Schedule Semen Analysis, IUI, and Sperm Cryo appointments by phone
Upload results to patient portal and fax results to referring MD office
Other clerical duties as determined by Management