Medicaid Collections Coordinator

Dungarvin • Mendota Heights, MN

7h • Hybrid

About The Position

At Dungarvin, we are a mission-driven team dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs. Our mission is to respect and respond to the choices of people in need of supports. As a Medicaid Collections Coordinator, you will be central to our revenue operations, supporting Minnesota programs across the full revenue cycle. This includes billing, cash application, accounts receivable follow-up, and Medicaid denial resolution. Your role is crucial for accurate revenue reporting, timely collections, and ensuring compliance with payer and state regulations. You will also be involved in monthly close processes, reconciliations, and maintaining financial record integrity across various systems, including the new Workday platform.

Requirements

• Education: High school diploma or GED required.
• Experience: Minimum of 5 years of directly related experience, OR a combination of 2 years of related education and 2 years of relevant experience.
• Accounts Receivable & Collections: Experience managing aging reports, cash application, and denial resolution accurately.
• Financial Analysis & Reconciliation: Skilled in identifying discrepancies, preparing journal entries, and reconciling accounts.
• Microsoft 365 & Excel Expertise: Proficient in Excel, Word, PowerPoint, Outlook, Teams, and SharePoint. Able to manage data, run reports, use pivot tables and formulas, and leverage these tools to track collections, analyze accounts, and collaborate effectively.
• Accounting & Financial Systems Expertise: Proficient in Microsoft Great Plains (Dynamics GP), Microsoft Dynamics 365, Sage, PeachTree and Workday.
• Strong 10-Key & Data Accuracy: Fast, accurate numeric entry for billing, cash applications, and payment plans, ensuring precision with large datasets and financial records.

Nice To Haves

• State Portals & Billing Systems: Experienced with Therap, Minutes, OnBase, and Workday, efficiently navigating multiple patient accounting and billing systems.
• Additional Financial Tools: Knowledge of My Money, E Guardianship, RMF, or similar financial management and tracking platforms.
• Healthcare & Compliance Experience: Knowledge of healthcare, human services, or Medicaid/Medicare operations, including regulatory, payer, and state compliance requirements.

Responsibilities

• Accounts Receivable & Collections: Run aging reports, research outstanding claims, review remits, apply cash manually, resolve denials, handle rebilling, and assist with appeals to keep collections accurate and timely.
• Denials, Payer Research & Revenue Integrity: Analyze payer regulations, determine appropriate actions, escalate risks, manage revenue adjustments, reconcile accounts, support monthly close reporting, and recommend write-offs when necessary.
• Collaboration, Communication & Audit Support: Partner closely with Medicaid billing specialists, finance, operations, and external agencies to resolve issues, communicate denial causes and corrective actions, manage high-volume shared inboxes, support audits, and maintain accurate financial records across multiple states.

Benefits

• Compensation: $27.60 hourly fixed rate.
• Work Environment: Hybrid 1 day in office in Mendota Heights, MN
• Team Culture: Friendly, supportive, and solution-focused; where teammates lift each other up and get things done together.
• Work Schedule: Typically, 8 AM –4:30PM CST, with flexibility as needed to meet deadlines or support initiatives across U.S. time zones.
• Retirement Plan: 401 K plan with employer match after one year of service.
• Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave
• Insurance & Health: Medical, dental, and vision coverage, pet insurance, supplemental insurance options, and flexible spending and health savings accounts (FSA and HSA). Plus, 100% company-paid long-term disability and life insurance.
• Employee Perks: National Brand Discounts, Employee Referral Program, Employee Assistance Program and access to Tapcheck (get 50% of your pay before payday)
• Job Mobility: Dungarvins multi-state footprint allows internal job mobility nationwide.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees