Medicaid Coordinator

Safe Harbor Estate Law•Little Canada, MN

About The Position

Safe Harbor Estate Law seeks a Medicaid Coordinator to work on Medicaid Applications and Asset Protection as an integral part of our amazing team. Our ideal candidate is a paralegal or legal assistant with experience in Medicaid Applications and Asset Protection. Priority will also be given to individuals with a background as a county financial worker, a social worker at a nursing home, or a billing specialist at an assisted living facility. We are willing to train the right candidate and are looking to hire a candidate who appreciates working in a collaborative, friendly, supportive environment. We have developed solid systems and procedures and will provide training, but this is not a position for beginners. The ability to relate to clients, county and court personnel, and team members is critical. If you’re excited about the possibility of joining a team dedicated to a cause greater than itself and committed to optimizing performance without compromising service, you may have found your new home.

Requirements

You have experience with Asset Protection, Medicaid Applications, or prior Legal Assistant experience
You can read financial statements and are comfortable working with numbers
You are self-motivated, with a growth mindset
You are adaptable and can switch gears quickly
You take 100% responsibility for finishing projects well and on time
You are comfortable leveraging new software
You enjoy communicating with all kinds of people
Organization comes naturally to you
You are creative and practical in solving problems
You have a positive can-do attitude

Responsibilities

Build and maintain relationships with clients and external parties via phone, email, and in-person interactions
Maintain and update case management, client relationship management, document management, and other critical systems
Monitor, retrieve, and distribute emails and voicemails; ensure all communications are properly documented in firm records (electronic and/or physical)
Serve as the primary administrative liaison with courts and agencies for scheduling, filings, hearings, and related matters
Prepare and finalize legal correspondence and documents at the direction of attorneys for delivery to courts, clients, and counsel
Ensure attorneys are fully prepared for meetings and court appearances by organizing and providing all necessary materials
Review verification request responses from Minnesota counties for accuracy and completeness
Coordinate with county assessors to track and confirm the status of Medical Assistance applications
Generate and manage Medical Assistance renewal task lists
Accurately enter timekeeping and billing data
Open, organize, and maintain client and firm files; ensure proper closure and archiving at case conclusion
Scan, upload, and organize all client-provided documentation; maintain both electronic and physical files as needed
Prepare materials for client review meetings, including drafting, printing, and scanning documents
Lead client signing meetings, including document preparation, facilitation, client support, and post-meeting processing and recordkeeping
Manage outgoing mail, including original deeds, financial documents, affidavits, and other assigned materials
Update internal procedures and templates as needed; assist with onboarding and training of new team members