Materials Mgmt Specialist III - Carilion Roanoke Memorial Hospital

Carilion Clinic•Roanoke, VA

7d•Onsite

About The Position

The materials management specialist III leads coordinating, administering, implementing the development of the supply support system that operates efficiently and meets the needs of the patient and the site/organization. The specialist III is a buyer for non-contract items and services. Also, the specialist works with acquisitions, procedure development, and inventory control systems reporting. Coordinates pricing & selection of non-contract items and services with vendors as directed. Updates and maintains new vendor access policies. Recommends acceptable clinical substitutions where necessary and communicates with stakeholders to prevent zero fills when there are backorders. Assures that purchases are in compliance with Carilion policies and procedures, vendor contractual agreements, purchase authorization guidelines and coding and nomenclature requirements. Exercises various cost controls over stock item inventories, consigned and non-consigned. Utilizes system for product evaluations, timely phase-out of discontinued product, establishment of effective min/max levels and critical order points, resolution of zero picks, utilization of electronic receiving protocols and daily monitoring of critical supply levels to prevent the onset of critical shortages. Maintains and audits inventory control system for errors. Designs, reviews and maintains reports for problem resolutions. Assists with Physician Preference Items (PPI). Purchases and manages inventory and audits. Consults with departments to ensure proper coding of revenue items and makes recommendations to leadership. Makes revenue recommendations relative to the Charge Master as directed. Coordinates and returns all nonstock and stock supplies and equipment to manufacturers or distributors for credit and/or repair. Tracks and updates on returns. Communicates with other health care facilities, sales and other stakeholders outside Carilion, about supplies/equipment, new products, and product line standardization. Develops procedures and recommends policy changes relating to the addition of new product lines to the automatic replenishment process. Responsible for training and execution related to these product lines and other lines assigned. May function as a project team lead for new projects, responsible for documentation of milestones and total project execution. Assists department with daily priorities. Mentors and leads staff to help drive performance in their areas, supporting overall team and department performance.

Requirements

High School Diploma or equivalent required. Experience can be accepted in lieu of education.
5 years of healthcare materials management or inventory experience
Excellent communication skills
Proficiency in Microsoft Office, e.g. Excel spreadsheets including formulas, sorting large amounts of data, and printing.
Familiarity with automated procurement and inventory control systems
Ability to act independently with minimum supervision
Ability to work with others in a team setting
Ability to meet deadlines within short time frames
Ability to perform repetitive tasks for long periods of time
Ability to perform in a continually changing environment

Responsibilities

Leads coordinating, administering, implementing the development of the supply support system
Buyer for non-contract items and services
Works with acquisitions, procedure development, and inventory control systems reporting
Coordinates pricing & selection of non-contract items and services with vendors as directed
Updates and maintains new vendor access policies
Recommends acceptable clinical substitutions where necessary and communicates with stakeholders to prevent zero fills when there are backorders
Assures that purchases are in compliance with Carilion policies and procedures, vendor contractual agreements, purchase authorization guidelines and coding and nomenclature requirements
Exercises various cost controls over stock item inventories, consigned and non-consigned
Utilizes system for product evaluations, timely phase-out of discontinued product, establishment of effective min/max levels and critical order points, resolution of zero picks, utilization of electronic receiving protocols and daily monitoring of critical supply levels to prevent the onset of critical shortages
Maintains and audits inventory control system for errors
Designs, reviews and maintains reports for problem resolutions
Assists with Physician Preference Items (PPI)
Purchases and manages inventory and audits
Consults with departments to ensure proper coding of revenue items and makes recommendations to leadership
Makes revenue recommendations relative to the Charge Master as directed
Coordinates and returns all nonstock and stock supplies and equipment to manufacturers or distributors for credit and/or repair
Tracks and updates on returns
Communicates with other health care facilities, sales and other stakeholders outside Carilion, about supplies/equipment, new products, and product line standardization
Develops procedures and recommends policy changes relating to the addition of new product lines to the automatic replenishment process
Responsible for training and execution related to these product lines and other lines assigned
May function as a project team lead for new projects, responsible for documentation of milestones and total project execution
Assists department with daily priorities
Mentors and leads staff to help drive performance in their areas, supporting overall team and department performance