Marketing Proposal Intern

Kimley-Horn•Charlotte, NC

About The Position

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant Intern to support their Marketing team to focus on proposal writing in Charlotte, North Carolina (NC). The ideal candidate will be proactive, detail-oriented, and possess strong organizational skills, while also demonstrating the ability to work effectively in a fast-paced environment.

Requirements

In progress of obtaining a Bachelor’s degree in Communications, Journalism, Marketing, Public Relations, English, or a similar field within the next 12-24 months
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Detail-oriented
Strong organizational skills and multi-tasking abilities
Ability to work under tight deadlines and handle multiple assignments concurrently
Positive attitude/support mentality
Team player

Responsibilities

Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
Maintain general marketing inbox
Prepare expense reports and book travel
Responsible for day-to-day production of proposals, leave-behinds, reports, etc.
Support conference and event planning efforts
Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
Help with a wide range of research tasks to assist marketing managers/leaders with various efforts
Update and maintain project, employee, and client data in Vision (marketing database)
Print and bind large, technical documents
Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
Assist in gathering information from sub-consultants and perform some sub-consultant coordination duties as directed by the Marketing Coordinator
Coordinate conference rooms/meetings/staff calendars
Coordinate and arrange FedEx and courier delivery services
Track and report recently won projects
Additional duties as assigned