Marketing Proposal Coordinator II (Full-time)

MBP•Vienna, VA

20h

About The Position

Are you passionate about growing your marketing career? Do you enjoy collaborating with a diverse team of experts to develop creative solutions? MBP is a leading, multi-disciplined construction consulting firm headquartered in Vienna, Virginia. As a member of the MBP marketing team, you will play a key role in working with team members across all areas of the firm to coordinate proposal efforts, develop qualifications packages, and create targeted deliverables and presentations that highlight MBP’s capabilities and unique value. This Marketing Proposal Coordinator II role is designed for someone ready to take the next step in their AEC marketing career, building on previous proposal coordination experience and expanding into more complex pursuits. In this role, familiarity with the AEC industry is preferred. We offer exceptional benefits, clear career growth, professional development, and the chance to join a fun, talented marketing team that truly values collaboration and creativity.

Requirements

Prior experience coordinating proposals for government and private-sector clients; experience in the AEC industry strongly preferred
Experience with Federal SF 330, state, and municipal submissions is desirable
Proficient with Adobe InDesign, Microsoft Office, and experience with Deltek Vantagepoint (or similar CRM) and OpenAsset preferred
Proven success managing multiple deadlines and competing priorities
Minimum of 2 years of AEC industry proposal experience required
Bachelor’s degree in marketing, communications, business, English, or related field, or equivalent experience
Exceptional writing, editing, and verbal communication skills
Strong organization, time management, and detail orientation
Ability to interpret complex RFPs and develop compliance structures
Proficiency with Adobe InDesign, Acrobat, and Microsoft Office
Experience working in SharePoint and OneDrive environments
Ability to collaborate and build relationships across teams and offices
Applicants must be authorized to work in the U.S. without sponsorship.

Responsibilities

Managing proposals, capabilities packages, and shortlist interview materials from kickoff to delivery
Reviewing RFPs and developing compliance matrices, schedules, and QC plans
Working alongside technical staff and BD teams to develop content, themes, and messaging that align with client goals
Writing, editing, and tailoring resumes, project descriptions, and firm narratives
Coordinating with teaming partners and subconsultants
Supporting go/no-go, kickoff, pink/red team reviews, and debriefs
Maintaining accurate data in Deltek Vantagepoint and supporting the development of updates and content
Ensuring win themes and messaging are consistent throughout responses and presentations
Using Joist AI and OpenAsset to support content development, organization, and compliance tracking
Monitoring opportunity websites and routing RFPs to pursuit leaders
Assisting with print production, assembly, and delivery when required

Benefits

Competitive compensation with opportunities for semi-annual bonuses
Generous Paid Time Off and holiday schedules
100% Employer paid medical, dental, vision, life, AD&D, and disability benefits (for individual)
Health Savings Account with company contribution
401(k)/Roth 401(k) plan with company match
Tuition Assistance and Student Loan Reimbursement
Numerous Training and Professional Development opportunities
Wellness Program & Fitness Program Reimbursement

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