Marketing Project Coordinator

Seattle University

10d • $50,000 - $55,000 • Hybrid

About The Position

The Marketing Project Coordinator is a collaborative team member who helps ensure marketing projects move forward smoothly. Rather than leading projects, this role focuses on coordination, organization, and communication — supporting teams in delivering high-quality work aligned with Seattle University’s mission and brand.
Overview
Do you enjoy bringing order to creative work? Are you energized by supporting teams, keeping projects moving, and ensuring details don’t fall through the cracks? Does helping a team stay organized and on track bring you satisfaction?

University Marketing, within the division of University Affairs, seeks a highly organized and collaborative Marketing Project Coordinator to support the successful execution of marketing initiatives. This role works closely with designers, web developers, communications specialists, and content creators to help ensure projects move forward efficiently and timelines are maintained.

The Marketing Project Coordinator plays an essential role in supporting project workflow, coordinating communication across teams, and maintaining project tracking systems such as Smartsheet.

Requirements

• Bachelor’s degree in marketing, business, communications, or related field OR
• 2–4 years of administrative, coordination, or project support experience.
• Familiarity with project management tools (Smartsheet, Asana, Trello, etc.).
• Strong organizational and time-management skills.
• Excellent written and interpersonal communication skills.
• Ability to manage multiple tasks in a fast-paced environment.

Nice To Haves

• Experience supporting projects in marketing, higher education, or creative environments preferred.
• Interest in marketing and higher education is a plus.

Responsibilities

• Support the planning and execution of marketing projects aligned with university goals.
• Assist with documenting project scopes, timelines, deliverables, and requirements.
• Coordinate project tasks and help ensure deadlines are met.
• Maintain project timelines and task tracking within project management systems.
• Monitor project status and flag potential delays or issues.
• Help ensure projects stay on track through consistent follow-up.
• Facilitate communication between design, web, communications, and content teams.
• Schedule meetings, prepare agendas, and document action items.
• Serve as a central point of contact for project updates and status reporting.
• Assist with coordinating resources across projects.
• Track workload and help identify scheduling conflicts or bottlenecks.
• Support prioritization of tasks across multiple initiatives.
• Maintain project management tools and documentation.
• Help implement workflow improvements and best practices.
• Support exploration and onboarding of new project tools if needed.
• Assist with gathering project metrics and status updates.
• Support post-project reviews and documentation of lessons learned.
• This position may perform other duties and assume additional responsibilities as assigned to support the evolving needs of the department and University Advancement.

Benefits

• Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.
• Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person.
• Choose from three different medical plans, a dental, and vision insurance programs.
• Protect your income with life, short & long-term disability coverage.
• Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%.
• You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events.
• Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees