Marketing Project Coordinator

Calumet•Indianapolis, IN

16d

About The Position

At Calumet we deliver innovative specialty products trusted by companies across the globe. We are the foundation to everyday essential products that help millions of people live and thrive. We are headquartered in Indianapolis and have numerous production locations in the US. We are customer focused and utilize our values of collaboration and entrepreneurship to grow the business. We offer a dynamic, high-performance environment where team members can have real input and impact on our business. If you’re ready to roll up your sleeves, treat the business as if it is your own and add value accordingly, come see why we’re Calumet Proud! PURPOSE: We are seeking a highly organized Marketing Project Coordinator with a strong eye for design and hands-on graphic design experience. You will support design and packaging projects under the close guidance of senior designers. You will gain hands-on experience creating and refining visual assets, learn about the business, develop new skills, and assist in coordinating across teams and departments. This role is ideal for someone who loves both the structure of project coordination and the creative satisfaction of producing polished marketing materials.

Requirements

Bachelor’s degree in Marketing, Graphic Design, Communications, Visual Arts, or a related field is strongly preferred; equivalent and relevant work experience will also be considered.
Entry‑level to early‑career experience in marketing, including creative project coordination, communications, or hands‑on graphic design (social media, digital advertising, websites, branding materials).
Strong working proficiency in Adobe Creative Suite (especially Photoshop, Illustrator, InDesign), Microsoft Office and WordPress
Strong understanding of project management
Excellent organizational skills and ability to manage multiple projects and deadlines simultaneously
Strong written and verbal communication skills, comfortable giving clear creative direction and feedback
High attention to detail with excellent proofreading and visual quality-control instincts
Ability to thrive in a fast-paced, collaborative environment

Nice To Haves

Experience working in gas/oil industry is a plus
Knowledge of brand guideline enforcement, design systems and packaging
Project coordination or Agile/Scrum experience

Responsibilities

Support the planning, scheduling, and delivery of marketing (print, web, etc.) and packaging projects
Maintain and update design briefs, track projects, monitor scope creep, asset delivery and provide status updates
Review, refine, and provide design feedback to ensure brand consistency and visual quality across all deliverables.
Ensure all deliverables comply with brand guidelines, regulatory requirements, standards, etc., when applicable
Manage creative asset libraries, version control, file naming conventions, and approval workflows
Manage translation services and design application subscriptions
Participate in cross-functional meetings, document decisions, and ensure follow-through on action items
Support the creative team by participating in project kick-offs, status meetings, and post-mortems
Contribute to graphic design work updating graphic assets as needed — including creating or editing graphics/marketing collateral and packaging using Adobe Creative Suite and minor updates to existing websites
Support the marketing team with ad-hoc administrative tasks and process improvements
Other duties as assigned