Marketing Operations & Events Specialist

TRIMEDX•Indianapolis, IN

1d•Hybrid

About The Position

The Marketing Operations & Events Specialist is responsible for supporting the operational execution of strategic marketing initiatives, with a primary focus on strategic partnership events, project management, and cross-functional coordination. This role emphasizes execution excellence, timeline management, and delivery accountability rather than strategic ownership. The specialist will own event plan execution, manage project workflows, and ensure strategic marketing partner programs and activations are delivered efficiently, accurately, and on schedule. This position is ideal for a highly organized, detail-oriented professional who thrives in fast-paced environments and can work both collaboratively and independently.

Requirements

At least 3 or more years of experience is required in marketing operations support, event execution support, project management, or related roles.
Demonstrated ability to manage timelines, workflows, and multi-component projects.
Experience supporting or executing live events, trade shows, corporate events, focus groups, etc.
Experience supporting or executing virtual events including focus groups and webinars.
Strong project management and organizational skills with high attention to detail.
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Teams.
Experience using project management platforms, particularly Teamwork or similar tools.
Strong written and verbal communication skills.
Comfortable working in a fast-paced environment while being a self-starter capable of working independently.
Professional, collaborative, and solution-oriented work style.
Familiarity and comfort functioning in a matrixed organizational environment and the ability to work successfully cross-functionally.
Some travel (including overnight travel) may be required (up to approximately 15 days annually).
Associates degree or equivalent experience is required.

Nice To Haves

Bachelor’s degree in marketing, communications, or business-related field is highly preferred.

Responsibilities

Oversee assigned strategic partnership event tactics for virtual and in-person activations including webinars, focus groups, white papers, trade shows, speaking events, etc., ensuring logistics, timelines, and deliverables are completed successfully.
Drive project management activities, including development and maintenance of timelines, workflows, and task dependencies for assigned TRIMEDX strategic partnership activities.
Monitor schedules and proactively address risks, delays, or execution challenges.
Support the operational delivery and project management of strategic partnership plan, as well as broader event initiatives for all TRIMEDX brands.
Coordinate cross-functionally with creative, digital marketing, content development, business development and internal stakeholders to ensure timely asset and information flow.
Utilize project management software, particularly Teamwork, to manage tasks, milestones, and execution tracking.
Develop and maintain detailed project documentation within Teamwork.
Draft, edit, and refine marketing and event-related communications, including presentation abstracts, emails and social media content as needed.
Support onsite execution of trade shows, corporate events, and marketing activations as needed.
Assist in the organization and execution of internal and external corporate events in support of the company and current client initiatives.
Assist with KPI tracking, lead capture coordination, and post-event reporting.
All other duties as assigned.