Marketing Operations Coordinator

First Business Bank•Madison, WI

5h•Hybrid

About The Position

The Marketing Operations Coordinator plays a critical role in ensuring seamless execution of marketing initiatives and client-facing activities. This position is responsible for managing logistics, tracking expenses, and supporting operational processes that enable the marketing team to deliver high-quality experiences.

Requirements

Associates Degree and 1 year of relevant experience, OR 3+ years of Executive Administration experience.
Ability to juggle multiple projects at once, balancing priorities and deadlines.
Highly organized and detail oriented
Demonstrated aptitude and curiosity for technology and systems, including emerging tools such as AI; ability to quickly learn, adapt, and leverage digital solutions to drive efficiency and innovation.

Responsibilities

Logistics & Execution: Plan and coordinate venues, vendors, A/V, catering, and materials; ensure smooth on-site setup, event flow, and teardown.
Cost Tracking: Monitor budgets, reconcile expenses, process invoices and sponsorships accurately and on time.
Branded Materials: Manage stationery, holiday cards, and giveaways; track orders and resolve issues promptly.
Marketing Support: Provide backup for request intake and assist with documentation, nametags, and shared systems.
Administrative Tasks: Maintain organized records, prepare materials, and proactively share information with stakeholders.

Benefits

Comprehensive Health, Dental, and Vision plans
Competitive compensation, with a focus on professional development and internal mobility
Paid vacation time (15 days minimum per year)
Paid sick leave (6 days per year)
1 day paid volunteer time
10 paid holidays (annually)
Paid parental leave
401(k) program with company matching, plus additional profit sharing contribution
Performance based annual incentive program
Free and confidential Employee Assistance Program
Wellness programs
Education Assistance Program
Employee Stock Purchase Program
Plus many other perks and benefits!