Marketing Coordinator, Marketing Operations

Art and Wellness Enterprises•Bentonville, AR

22h

About The Position

The Marketing Coordinator, Marketing Operations, supports the day-to-day execution, coordination, and operational management of marketing activities across Crystal Bridges and the Momentary. Reporting to the Senior Director of Marketing Strategy & Operations, this role is embedded within the Marketing Operations team and serves as a critical connector across strategy, creative, digital, production, finance, and external partners. This position focuses on coordination, review, approvals, vendor and agency communication, and operational follow-through for marketing campaigns, assets, and processes. The Marketing Coordinator is highly organized, detail-oriented, and comfortable managing multiple workstreams simultaneously while ensuring accuracy, brand alignment, and compliance with institutional and lender requirements.

Requirements

Bachelor’s degree in marketing, communications, advertising, or a related field preferred.
One to three years of experience in marketing coordination, marketing operations, or a related role.
Experience supporting multi-channel marketing campaigns and working with internal teams and external vendors.
Strong organizational and project coordination skills with exceptional attention to detail.
Ability to manage multiple deadlines and priorities in a fast-paced environment.
Clear written and verbal communication skills.
Comfort working with budgets, invoices, and operational tracking.
Proficiency in Microsoft Office, particularly Excel and PowerPoint; familiarity with project management and proofing tools is a plus.
Professional discretion and ability to manage sensitive information.

Nice To Haves

Interest in arts, culture, and mission-driven organizations strongly preferred.

Responsibilities

Coordinate the execution of marketing campaigns across exhibitions, programs, festivals, membership, and special initiatives for both Crystal Bridges and the Momentary.
Support paid media and paid social campaign coordination, including booking, trafficking assets, reviewing creative, monitoring performance, and serving as a day-to-day liaison with external agencies and media partners.
Launch and manage campaigns with external media vendors, ensuring materials are approved, delivered on time, and aligned with strategy and budget.
Coordinate and manage the review and proofing process for marketing materials including signage, posters, flyers, screens, menus, handouts, emails, and digital assets.
Communicate feedback between stakeholders, artists, agencies, and internal teams to ensure timely approvals and accuracy.
Manage sponsor logo placement and approvals across marketing materials, web, email, and on-campus assets.
Coordinate exhibition marketing and on-site materials reviews with artist studios, lenders, and the internal reproductions team.
Ensure all image usage complies with lender requirements and institutional standards.
Track image rights approvals, secure estimates when fees are required, confirm alignment with budget and strategy, and manage payment of image usage fees as needed.
Support the review and coordination of email marketing campaigns for exhibitions, events, membership, and programs.
Coordinate ticket and promotional giveaways with artists, media partners, community organizations, influencers, and local businesses.
Track, process, and submit invoices related to marketing activities.
Support expense reporting and reconciliation in coordination with Marketing Operations and Finance.
Maintain accurate campaign documentation, trackers, and operational records.
Support institutional initiatives and large-scale campaigns such as exhibitions, festivals, expansion-related marketing, and signature events.
Contribute to process improvement efforts within Marketing Operations, including tools, workflows, and documentation.
Participate in cross-functional meetings and planning sessions as needed.
Perform other job-related duties as assigned to support evolving organizational needs.