Coordinator, Marketing Operations

Association of National Advertisers•New York, NY

2d•$50,000 - $55,000

About The Position

This position essentially offers a Ph.D. in marketing, providing the opportunity to learn about the multiple facets of advertising, media, and marketing from some of the best and brightest minds in the business. The coordinator acts as the operational backbone of the department. This role provides critical logistical support for the In-House Excellence Awards and the ANA Committee structure. You will work closely with your supervisor to execute programming while supporting the wider team (SVP, Senior Director, and Manager) on committee logistics and conference planning.

Requirements

The ideal candidate will have a BS/BA degree plus a minimum of one year of prior internship or work experience in marketing, advertising, communications, or a related field.
Tech Savviness: Must be comfortable using A/V conference room technology and have familiarity with Zoom Webinar, SurveyMonkey, Microsoft Office, and Microsoft Teams.
Project Management: Ability to multitask, handle simultaneous projects (e.g., a webinar, a committee meeting, and an awards deadline), and managing tight deadlines is critical.
Communication: Strong writing and people skills are essential, with a proactive, customer service-oriented attitude.
Basic database/CRM, web editing, and email formatting skills.
Ability to execute job responsibilities in a timely fashion, ensuring attention to detail and accuracy.
Be highly motivated and an organized self-starter who takes initiative to get the job done.

Responsibilities

Support ANA Committee members and events across six key practice areas: Advertising Financial Management, Agency Relations, In-House Agency, LGBTQ+ Inclusive Marketing, Marketing Operations, and Production Management.
Manage the logistics of virtual and in-person ANA committee meetings, which includes preparing meeting materials, coordinating speaker rehearsals, and updating the event website with program info.
Awards Management: Coordinate the planning and execution of ANA Award programs, specifically the In-House Excellence Awards.
Awards Execution: This includes initial setup of the award platform, routine maintenance and metric reporting, entry recruitment, judge recruitment, and notification/coordination of winners.
Maintain committee records, data, metrics, and rosters, as well as email lists, the committee section of the ANA website, and committee calendars.
Provide on-site support for 1-Day Member Conferences and committee meetings as needed.
Assist with the coordination of attendee surveys, feedback collection, and event communications.
Domestic travel will be required to support meetings (approximately 1 trip per quarter).