Marketing & Events Coordinator

SAGIS PLLC•Houston, TX

1d•Onsite

About The Position

Sagis is seeking a highly organized and detail-oriented Marketing & Events Coordinator to support the Marketing and Events team with day-to-day operations, inventory management, and event logistics. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving logistical challenges, and is eager to grow their skills in marketing operations and event planning. The Marketing & Events Coordinator will play a vital role in ensuring the smooth execution of conferences, workshops, webinars, and internal initiatives while maintaining accurate tracking systems and brand-consistent materials. Reporting Structure: This position reports to the Director of Marketing & Events and works closely with the full Marketing & Events team, as well as cross-functional internal partners and external vendors.

Requirements

High school diploma required.
2–3 years of experience in administrative support, marketing coordination, or event logistics preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Exceptional organizational skills with strong attention to detail.
Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.
Strong written and verbal communication skills.
Proactive, solutions-oriented mindset with a willingness to learn and take initiative.
Collaborative and team-oriented, with the ability to work independently when needed.
Interest in developing expertise in event planning, marketing operations, and project coordination.
Ability to lift up to 20 pounds for event setup and materials handling.
Regular use of standard office equipment.

Nice To Haves

Associate degree preferred (Marketing, Hospitality, Business Administration, or related field).
Experience in healthcare, diagnostics, or laboratories is a plus, but not required.
Familiarity with email marketing platforms, project management tools, or form-building software is a plus.
Willingness to learn design software is a plus.

Responsibilities

Save, organize, and track invoices and expenses using project management software.
Maintain accurate records and update tracking boards to ensure visibility and accountability across projects.
Create, update, and schedule email campaigns using email marketing platforms; manage templates and support e-blast scheduling.
Build and configure digital forms for events, surveys, and data collection.
Maintain organized digital files, including renaming photos for easy searchability.
Assist with basic graphic updates, formatting, and asset preparation; willingness to learn design software is a plus.
Support quoting processes for specialty orders and coordinate with vendors as needed.
Coordinate hotel reservations and logistical details for conferences and events.
Track inventory for biopsy kits, event supplies, and promotional materials.
Manage check-in/check-out of banners, tablecloths, signage, and other event assets; ensure items are clean, accounted for, and event ready.
Reconcile event materials post-conference by tracking what was shipped versus returned and calculating net material usage and costs using data from the supplies team.
Maintain accurate inventory counts within internal systems and physical storage areas.
Set up and manage virtual webinars, including technical coordination and presenter support.