Marketing Coordinator (Events)

Staff Careers•Philadelphia, PA

About The Position

As a member of the Business Development & Marketing Department, the Marketing Coordinator provides project support to new marketing initiatives and administrative support to support the execution of the Firm-hosted events and firm-sponsored industry and trade conferences as well as an array of other educational programming for clients. ESSENTIAL FUNCTIONS: Perform a variety of clerical/administrative functions to support the timely execution of marketing plans and projects including some or all of the following: maintains schedules for key marketing projects and tracks expenditures and budgets. Perform CRM data management including, ongoing data clean-up and maintenance by eliminating duplicate and invalid data, resolving discrepancies, verifying standardization of data and ensuring that required fields are populated. Partner with the database marketing team to communicate target audience requirements and segmentation across brands and campaigns. Provide CRM user training to legal and non-legal end-users both in person and remotely. Conduct miscellaneous research for Business Development and Marketing projects including competitive intelligence for the Business Development team. Serve as the tech lead for client facing Webinars. Provide significant assistance to the team for assigned client-related marketing events and sponsorships (and as needed, other offices in our national network), including onsite staffing, venue research, coordination with caterers, payment processing, follow-up calls and other miscellaneous tasks. Update and maintain internal events database. Track all client events ensuring all related details are properly recorded. Ability to utilize various technology systems and software to support meeting planning end to end process. Provide on-site support for a variety of events in various office and conference locations throughout the country. Maintain stock of literature and materials, updates and adds records to computer databases; assist in the logistics of planning and set up for presentations, meetings and special events. May assist with proofreading marketing materials. ADDITIONAL FUNCTIONS: Assist with other marketing-related activities, as assigned. QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES): Education: Bachelor's degree required or equivalent work experience. Experience: One to two years of experience in a professional services environment. Event/hospitality/marketing-related experience preferred.

Requirements

Bachelor's degree required or equivalent work experience.
One to two years of experience in a professional services environment.
Strong organizational and presentation skills with attention to detail.
Ability to prioritize workload.
Proficient using MS Office suite of products, including Word, Excel and PowerPoint.
Ability to work in a fast-paced, high-pressure environment while providing outstanding service to internal and external clients/contacts.
Position requires consistent demonstration of poise, tact and diplomacy.
Ability to work well with attorneys, staff and firm administration on an ongoing basis while providing the highest level of customer service.
Ability to work collaboratively within a team environment.
Ability to meet deadlines and handle multiple assignments simultaneously under strict time constraints.
Excellent writing and presentation skills.
Must be willing and able to travel (locally, but if necessary, on a national scale) as required.
Travel to off-site venues may require the flexibility to travel using various modes of transportation or have a valid driver license and reasonable transportation.

Nice To Haves

Event/hospitality/marketing-related experience preferred.
Experience with InterAction system a plus.

Responsibilities

Maintains schedules for key marketing projects and tracks expenditures and budgets.
CRM data management including, ongoing data clean-up and maintenance by eliminating duplicate and invalid data, resolving discrepancies, verifying standardization of data and ensuring that required fields are populated.
Partner with the database marketing team to communicate target audience requirements and segmentation across brands and campaigns.
Provide CRM user training to legal and non-legal end-users both in person and remotely.
Conduct miscellaneous research for Business Development and Marketing projects including competitive intelligence for the Business Development team.
Serve as the tech lead for client facing Webinars.
Provide significant assistance to the team for assigned client-related marketing events and sponsorships (and as needed, other offices in our national network), including onsite staffing, venue research, coordination with caterers, payment processing, follow-up calls and other miscellaneous tasks.
Update and maintain internal events database.
Track all client events ensuring all related details are properly recorded.
Ability to utilize various technology systems and software to support meeting planning end to end process.
Provide on-site support for a variety of events in various office and conference locations throughout the country.
Maintain stock of literature and materials, updates and adds records to computer databases; assist in the logistics of planning and set up for presentations, meetings and special events.
May assist with proofreading marketing materials.
Assist with other marketing-related activities, as assigned.