Marketing Events Coordinator
About The Position
The Marketing Events Coordinator is responsible for representing HealthTexas Primary Care Doctors by attending marketing and outreach events related to patient acquisition of our MA HMO Patients. In addition, this individual will be responsible for contributing to the growth and success of HealthTexas while upholding our Mission, Vision and Values. Culture and Values Expectations At HealthTexas, we believe that our workplace culture is the cornerstone of our success. We are committed to fostering an inclusive, collaborative, and innovative environment where every Associate feels valued, empowered and motivated to reach their full potential. Our culture is the driving force behind our mission “to deliver quality and compassionate care with outstanding service, every patient, every time”. As a (Job Title) at HealthTexas we expect you to embody and promote our Values and defined expectations. Integrity: Do the right thing, the right way, every time. Be honest and uphold commitments and responsibilities, earn the trust and respect of the team and those we serve, and maintain privacy and confidentiality. Compassion: Treat everyone with respect and dignity. Foster an environment of inclusivity and well-being, practice patience and empathy, and assume positive intent. Synergy: Collaborate to improve outcomes. Invite and explore new opportunities, promote effective communication and teamwork, take pride in yourself, your work and HealthTexas. Stewardship: Use resources responsibly and efficiently. Implement effective strategies to attain goals, achieve maximum productivity and results, and seek continuous knowledge and improvement.
Requirements
- 1–3 years of experience in event coordination, marketing support, or administrative roles.
- Bilingual in speaking Spanish required.
- High school diploma or equivalent required; associate or bachelor’s degree in marketing, communications, business, or related field preferred.
- Strong organizational and time-management skills with the ability to manage multiple projects.
- Excellent verbal and written communication in English and Spanish.
- Proficiency in Microsoft Office Suite (Word, Excel); experience with marketing tools (e.g., Canva) a plus.
- Ability to work independently and as part of a team.
- Strong customer service skills.
- Monday – Friday, 8:00 a.m. – 5:00 p.m., and as needed to complete projects.
- Travel to medical offices, event centers, healthcare agent offices, etc. may be necessary for the purpose of providing benefit education and awareness of HTMG.
- Evening and weekend event participation is required, however those events are planned in advance.
- On average, these events are 1-2 monthly.
Nice To Haves
- Experience in healthcare, community outreach, or customer-facing roles preferred.
Responsibilities
- Assist in planning and executing marketing, community, and outreach events such as health fairs, Medicare 101 Seminars, produce giveaway events, etc.
- Coordinates event logistics including venue reservations, equipment needs, catering, décor, and event supplies.
- Coordinates schedules and reconciles billing with main vendor for event setup.
- In collaboration with the Agent Relations Team, assists in the dissemination of marketing materials to the community as well as HealthTexas clinics.
- Serves as a point of contact for vendors, partners, and internal departments to ensure event requirements are met.
- Prepares and organizes event materials, signage, promotional items, and informational packets.
- Provides day-of event support: setup, breakdown, registration, attendee assistance, and troubleshooting.
- Maintains event calendars, timelines, and checklists; ensures deadlines are met.
- Tracks event expenses, process invoices, and support budget monitoring.
- Assist with event-related communications, including invitations, announcements, social media posts, and follow-up messages.
- Collect event feedback, attendance records, and outcome metrics to support post-event reporting.
- Maintains inventory of marketing and event supplies, ensuring materials are stocked and organized.
- Collaborates with the marketing team to align events with brand and messaging standards.
- Performs general administrative duties such as filing, copying, ordering supplies, preparing meeting materials, and maintaining records.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
