Marketing & Events Assistant

Jones Walker LLP•New Orleans, LA

About The Position

The position of Marketing and Events Assistant provides support to the firm-wide marketing and events teams by performing a wide range of event-specific support duties. This position primarily focuses on assisting marketing team members in event execution and preparing and distributing event promotional items and collateral.

Requirements

College degree with marketing or communications major preferred.
Experience with planning and working events highly preferred.
Internship with professional services organization or law firm preferred.
Experience working with Adobe Creative suite.
Strong Microsoft Office skills.
High degree of attention to detail.
Readiness to work over-time as needed, especially before and after-hour firm events.
Ability to travel for off-site events is required.
Must have access to reliable transportation in order to run event-related work errands.
Ability to prioritize and organize work to meet tight deadlines under pressure.
Excellent interpersonal and client service skills with the ability to communicate well, both orally and written, at all levels of the organization.
Ability to function well as a team member and to also work independently, demonstrating good judgment.

Responsibilities

Assists with firm event execution, including but not limited to serving as RSVP contact for firm events; preparing printed materials and giveaways; and assisting with vendor coordination as needed.
Conducts research on potential vendors and venues (including restaurants, hotels, caterers, etc.) collecting availability, quotes, and information.
Provides on-site support at firm events to handle set-up/break-down, registration, logistics, and other tasks, as needed.
Assists with event support for outside organizations and clients utilizing the law firm’s New Orleans office conference center, including room reservations, catering orders, room set-up, A/V planning, walkthroughs, and day-of support.
Assists with creating collateral pieces for firm events, including event agendas, evaluation forms, and other event-related handouts.
Coordinates with local printer for off-site printing needs, including signage, invitations, and collateral pieces.
Pulls registration updates and prints nametags, tent cards, check-in lists, and sign-in sheets.
Assists with post-event items, including but not limited to post-event surveys and attendee data entry.
Maintains firm promotional item inventory and alerts the Senior Marketing & Events Coordinator of necessary re-orders.
Collects requests, organizes, and ships promotional items, client gifts, event supplies, and printed materials.
Conducts research on potential promotional items and collateral, collecting quotes and information.
Collects requests for select firm tickets to community, sporting, and other entertainment events and handles distribution of tickets and maintaining usage lists.
Runs event-related errands outside of the office, such as event setup, picking up sponsor team packets, picking up orders, etc.
Assists team members with other event-related projects and duties as necessary.