Marketing Coordinator - New York, NY
About The Position
The Marketing Coordinator plays a key role in advancing PAE's mission to promote sustainable, high-performance design by securing high-caliber projects and clients. This position supports pursuit execution, relationship marketing, and data accuracy in collaboration with the Marketing Lead, Marketing Manager, and cross-disciplinary teams, contributing to PAE’s growth in strategic markets. PAE is an engineering and design firm that turns complex challenges into reality. By leveraging the latest technologies, we solve problems in unique ways, and our designs enable buildings and communities to be more resilient and efficient. PAE is trusted by our clients in every aspect of a project's lifespan, from idea to occupancy. We set ambitious goals backed by analysis to significantly conserve water and energy while balancing costs and long-term operational needs. As a B Corp, we measure success by the benefits our projects provide to our clients, our communities, and our planet. We embrace innovation, transparency, sustainability, and lifelong curiosity.
Requirements
- College degree in Marketing, Communications, or a related field
- At least 2 years in a relevant position, ideally with an architectural, engineering, or construction firm
- Strong writing, editing, and visual layout abilities
- Ability to translate technical information into engaging, audience-focused content
- Awareness of AI-assisted marketing tools and their use in writing, layout, or data visualization
- Strong skills in writing and graphic layout/design
- Proficiency in Microsoft Office Suite, Adobe InDesign, and familiarity with Deltek Vantagepoint
- Strong organization, responsiveness, and prioritization skills
- Continuous improvement mindset and adaptability to new systems and tools
Responsibilities
- Track public leads using on-line subscription services, prepare Go/No Go summaries
- Develop and coordinate outreach plans for Project Managers to connect with potential clients
- Create and deliver best-in-class qualifications packages and pursuit materials
- Write, edit, and update boilerplate content, project descriptions, and image libraries
- Support pursuit and relationship marketing activities in coordination with the Marketing Lead
- Leverage AI-assisted tools and templates to improve speed, accuracy, and storytelling quality
- Enter and maintain project, pursuit, and client data in Deltek and OpenAsset to ensure data integrity
- Collaborate with the Marketing Data team to validate information for dashboards and reporting
- Assist with development of presentations, awards, and event coordination
- Perform other duties as assigned
Benefits
- This position is eligible for time and a half overtime pay
- Employer paid health insurance (medical, dental, vision)
- Annual 401k profit sharing based on company profit for the year and account contribution
- Professional development reimbursements including state registration and professional association dues
- Employer paid commuter/parking stipend
- Cell phone stipend
- Life insurance and disability benefits
- Hybrid work schedule
- Employee Assistance Program
- 9 paid holidays including an additional employee-selected day
- Paid time off for sick leave, family leave, community service, holidays and vacation
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
