Marketing Associate - Events

Circa - IPG DXTRA•Westlake Village, CA

24d•Hybrid

About The Position

We believe in Extraordinary. At Jack Morton, we know that experiences have the power to forge meaningful connections and create lasting impact. As the world’s leading experiential marketing agency, we collaborate with the most prestigious brands to craft transformative experiences that captivate audiences and deliver extraordinary results. We thrive on creativity, diversity, and the shared passion for doing exceptional work together. At Jack, we celebrate what makes each of us unique and value the perspectives we bring to the table—because that’s how we build our best ideas. Now, let’s talk about you. As a Sr Project Associate (this is our internal job title; level is around 3 YOE and compensation is commensurate) for our automotive client, you’ll play a critical role in executing brand activations. You must work with a high sense of urgency, be extremely organized, confident, and collaborative. If this sounds like you, let’s make something extraordinary together.

Requirements

3-5 years of event planning or experiential marketing experience
Highly organized and detail-oriented multitasker with outstanding project coordination, prioritization, problem solving, time management, verbal and written communication skills
Willing to Travel up to 30% including weekends as needed
Ability to work in a fast-paced environment, manage multiple projects at once, and work respectfully with team
Ability to provide strong back-office support, including when the team is traveling, while working in the office or remotely
Proficiency in Microsoft Office: Excel, PowerPoint, Word, Outlook, Teams
We are a hybrid workplace, must be able to come into the Westlake Village office 3 days/week (flexible when traveling for events)

Responsibilities

Project Delivery and Process Support
Run specific deliverables or assignments or small projects through a complete life cycle, independently or with little guidance, delivering on time, on budget and flawlessly, including program wrap-up and archiving
Independently and proactively manage all elements of project coordination and process
Assist in tracking deadlines for our internal teams, clients, and external vendors
Create new and adapt current meeting agendas, documents, templates, or checklists to fit project-specific requirements
Eventually demonstrate subject matter expertise within specific areas of projects
Recognize when tasks within the quality process are outdated and look to management for advice on how to update and proceed
Support tasks related to the budgeting process with guidance
Be able to master the purchasing and contractual process for renewal programs, as well as other required processes such as vehicle coordination, insurance, T&E
Client Focus / Relationship Management
Accountable for defined client deliverables
Builds trust with clients through timely, accurate and responsive communications, managing communications in a proactive way with a sense of urgency
Follow status reports and schedules to ensure all needs / deadlines are met
Start to advise, guide and counsel clients on solutions to their needs; lead client conversations as appropriate
Confidently and clearly present to client groups as directed