Marketing and Proposal Coordinator - Central/Eastern Time Preferred

SWCA Environmental Consultants

2d•Hybrid

About The Position

SWCA seeks an experienced Marketing and Proposal Coordinator to join our Marketing and Pursuit Resources team to support our Midwest/Northeast sub-region (seven offices throughout the Northern Midwest and Northeastern States in the U.S.). The Marketing and Pursuit Resources team provides our local operations teams with marketing, business development, and pursuit/proposal support. As the Midwest/Northeast Marketing and Proposal Coordinator (HR Title = Marketing Coordinator), you will play a key role in leading pursuit development and supporting business development activities to sell our services to our clients across multiple industries. Our ideal candidate will thrive in an environment with tight deadlines and changing needs while ensuring a best-in-class product. This is a full-time, regular (with benefits), salaried position. It is preferred that this individual live near one of our Midwest/Northeast offices (Chicago, Pittsburgh, Philadelphia, Boston, Amherst or Portland, ME), and potentially work in a hybrid capacity. However, for highly qualified candidates, we will consider remote (distributed) locations within the Midwest/Northeast subregion. The successful candidate must possess the ability to travel to offices for occasional on-site collaboration. This position requires occasional overtime, including working evenings and/or weekends as necessary to fulfill position responsibilities. Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission. To be considered for the position, a cover letter must accompany your resume

Requirements

A Bachelor’s Degree in Journalism, Communications, Business, Marketing, or related technical discipline (degrees in other specialties are acceptable if relevance can be demonstrated), or an equivalent combination of education and relevant experience.
A minimum of five (5) years of experience with the proposal development process.
Proficiency with Microsoft Office, including formatting in MS Word
Proficiency with Adobe Creative Suite.
Excellent attention to detail.
Exceptional planning, organizational, proofreading, writing, and formatting skills.
Strong communication proficiency (verbal, written, and presentation).
Ability to lead processes and work with multiple colleagues who have diverse interpersonal styles.
Ability to multitask and to work with minimal supervision on multiple projects with fast-paced deadlines.

Nice To Haves

Prior experience working within the A/E/C industry, or environmental consulting.
Prior experience collaborating with the Business Development team(s) to pre-position and conduct capture planning for must-win efforts.
Participation with associations and/or organizational marketing experience.
Knowledge of local markets, including clientele and competition in environmental consulting.
Experience working in Deltek Vision or Vantagepoint or comparable CRM system.
Familiarity with the Midwest/Northeast market, clients, and pursuits.

Responsibilities

Be a “go-to” resource for technical staff for marketing information, guidance, and support.
Participate in strategic planning for pursuits, proposals, marketing, and business development efforts, including:
leading internal teams through the pursuit/proposal development process — taking an active role in strategy and content development;
facilitating capture planning activities, working collaboratively with technical staff; and,
coordinating business development activities (meetings, research, events/conferences)
Write non-technical content for pursuits/proposals and marketing materials.
Participate in preparations for interviews and client presentations.
Work with, and mentor, regional marketing specialists, including:
monitoring opportunities (through lead tracking services, client websites, etc.) for distribution to team members, and
managing and maintaining relevant content in SWCA’s marketing database, Deltek Vision.

Benefits

We are 100% employee-owned, and we build our success together.
We offer a supportive, team-oriented work environment and competitive wages and benefits, including an 100% employee stock ownership plan (retirement).
SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff.
Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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