Marketing & Administrative Coordinator (900)

L&W Supply•Beloit, WI

8d•Onsite

About The Position

Since 1971, L&W Supply has been a world-class interior building materials and specialty products company specializing in drywall, ceiling tiles, steel framing and other building materials used by commercial and residential contractors. L&W Supply delivers the products and capabilities offered by a national distributor paired with the service and personal touch usually found only in a locally owned business. Position Summary: The Marketing & Administrative Coordinator provides high-quality administrative support to the Marketing team and L&W leadership. This role ensures smooth day-to-day operations—owning travel logistics, meeting coordination, and project tracking—while also contributing to marketing execution (events, campaigns, content, vendor coordination). The ideal candidate is organized, proactive, and comfortable juggling multiple priorities in a fast-paced environment.

Requirements

2+ years in an administrative, coordinator, or operations role (preferably supporting Marketing, Sales, or Events).
Demonstrated excellence in calendar management, travel booking, and meeting logistics.
Strong proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint/OneDrive).
Exceptional organization, attention to detail, and written/verbal communication skills.
Ability to handle confidential information and exercise sound judgment.
Proven track record of managing multiple deadlines and stakeholders.

Nice To Haves

Experience supporting marketing campaigns or events (vendor management, asset coordination, shipping/receiving).
Familiarity with basic design or content tools (e.g., Canva, Adobe Express, Smartsheet) and survey/form tools (e.g., Forms).
Exposure to budget tracking and simple invoice/PO workflows.
Knowledge of the building materials or construction industry.

Responsibilities

Serve as the central point of contact for the corporate calendar; proactively schedule, confirm, and optimize meetings across time zones.
Manage inbox triage, follow-ups, and document/file organization; maintain team SharePoint/OneDrive folders and version control.
Prepare agendas, talking points, and meeting notes as needed; capture actions, owners, and due dates and track to closure.
Process invoices; assist with budget tracking for campaigns and events in collaboration with Finance.
Maintain contact lists, distribution groups, and vendor records; ensure data accuracy and confidentiality.
Coordinate end-to-end travel itineraries (air, hotel, car) for the L&W leadership team.
Build meeting logistics (room bookings, A/V setups, catering, security badges) for onsite sessions; coordinate virtual meetings (Teams/Zoom) including links, recordings, and attendance capture.
Support leadership offsites, roadshows, and regional visits (agenda design, materials, run-of-show, timekeeping).
Assist in planning and executing events (trade shows, customer seminars, charity/brand initiatives): registration, shipping/receiving, booth materials, and onsite coordination.
Coordinate with vendors (printers, creative partners, swag suppliers) for timelines, quotes, and deliveries; ensure brand consistency.
Track campaign tasks, milestones, and KPIs; prepare weekly status summaries and slide updates for Marketing leadership.
Maintain asset libraries (logos, templates, photos) and help enforce brand guidelines.