Marketing & Public Relations Administrative Coordinator

Reno-Tahoe Airport Authority • Reno, NV

12d • $28 - $36 • Onsite

About The Position

Under administrative direction, the Marketing & Public Affairs Administrative Coordinator is responsible for administrative support of the department, scheduling, coordination and support of on-and-off airport aviation-focused events. A fully completed official online RTAA Employment Application must be received by 11:59pm Sunday, March 8th, 2026 . Qualified individuals are encouraged to apply immediately. Recruitment will close without notice when enough applications are received, or a hiring decision has been made.

Requirements

• Detail oriented with exceptional organizational skills
• Ability to juggle multiple projects and calendars and prioritize workload based on deadlines, matter significance, and organizational need
• Ability to organize, set priorities and exercise sound independent judgment within areas of responsibility to keep processes moving
• Comfortable supporting events and working with multiple stakeholders in a matrixed environment
• Ability to communicate clearly and professionally both verbally and in writing
• Results driven and able to pivot to achieve desired results
• Strong working knowledge of Microsoft Office applications, including Teams, Planner, PowerPoint, Word and Excel
• Bachelor's Degree from an accredited college or university in journalism, communications, English, or a closely related field, or equivalent combination of experience and training.
• Three (3) years of experience in a role requiring strong organizational, administrative or coordination skills in support of a team, department, or program.
• Must possess a valid Driver’s License with authority to drive an RTAA vehicle for the duration of appointment.
• Ability to obtain and maintain eligibility to hold a Security Identification Display Area (SIDA) badge.
• Ability to remain in a stationary position for long periods of time, reach, bend, climb, lift, push, and pull items weighing up to 10 pounds or less frequently.
• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
• Must have the ability to lift and transport small carry parcels, packages and other items, to traverse short distances, and drive a vehicle to deliver and pick up materials.

Nice To Haves

• Experience in the aviation industry
• Light graphic design skill (such as Canva)

Responsibilities

• Department Operations Support (30%) : Provide administrative and processing support to ensure smooth department operations including: P-card processing and reconciliation Invoice submission and tracking Work order coordination Office supplies ordering and inventory management Ordering, tracking and distributing airport promotional items to support the organization and the department
• Scheduling and Coordination (30%) : Serve as the centralized coordinator for a range of recurring airport programs and internal activities, such as: External stakeholder coordination for in-airport needs including escorting vendors, coordinating necessary badging, music/arts performances and other department needs Coordinating meetings with external stakeholders including securing space, organizing catering, providing leave-behinds including agendas, airport-branded gifts, arranging appropriate technology and parking needs so attendees have a positive experience when attending meetings at the airport Support of the Arts at the Airport program, including coordination with curator for gallery installations, maintenance and other post-security activities Trade agreement and contract fulfillment
• Internal and External Event Support (20%) : Coordinate logistics, communication and on-site support for internal and community events, such as: Support for on-and-off airport aviation-focused events Press conferences and other on-airport public events Community sponsorship activation and fulfillment
• Reporting and Information Coordination (10%) : Write, compile and maintain key department reporting functions that support visibility, storytelling, stakeholder communication and the customer experience, including: Speakers bureau tracking Community support tracking News and media coverage monitoring Customer experience reporting

Benefits

• The RTAA offers a competitive wage and benefit package and provides a high-quality work-life balance.
• Employee benefits include employer paid contributions to the Nevada PERS retirement program; 100% employer paid health insurance for the employee (effective first day of the month after your hire date); paid vacation and sick leave ; 14-paid holidays per year; and tuition reimbursement - just to name a few!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level