Administrative Coordinator

West Coast University, Inc.•Anaheim, CA

17h•$29 - $39

About The Position

Choose To Make A Difference At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship. As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career. You will make an impact by:

Requirements

Minimum of three years’ experience performing complex and responsible office and administrative duties, preferably including high level administrative support work for multiple departments in an academic or business office environment
Proficient in Microsoft Office and advanced in Word, Excel, PowerPoint, and Visio.
Proficient with Outlook email, calendar, and scheduling assistant.
Associates degree or equivalent work experience required.

Nice To Haves

CAP (Certified Administrative Professional) designation desired

Responsibilities

Act as primary point of contact for coordination of campus/office operations (i.e. security, facilities, IT, parking, HR, UA, and special programs) and provide administrative support to campus leadership as needed
Plan, organize, and coordinate campus events (orientations, trainings, health fair, team meetings, seasonal events, special guest visits) including collateral distribution, room coordination, facilities, IT set up and calendar invitations
Manage space planning and parking needs for the campus/office population, including office/classroom usage and meetings, work with facilities to address building concerns
Setup and onboard new associates to the site
Centralize purchasing for campus departments for office supplies, associate and student meals, event décor/snacks, diplomas, business cards, hotel reservations and conferences, managing purchases within established budget guidelines
Reconcile all credit card purchases including posting to general ledger codes and collecting/attaching department head/ED approvals and receipts, and process campus check requests
Receive and distribute mail and supplies, including payroll distribution and routing of correspondence to and from appropriate parties
Work with outside vendors/visitors to obtain completed certificates of insurance as needed
Establish and ensure HR/Employment policies and procedures are posted and updated, as needed.
Work with Safety and Security to organize campus emergency response team and support drills and safety events