Market Operations & Events Coordinator

Pioneer Management Consulting • Minneapolis, MN

2h • $66,000 - $88,000

About The Position

The Market Operations Coordinator is a hands-on, highly organized, and people-centered role that supports the Pioneer local office. This position ensures our team, leaders, and guests experience seamless operations, intentional culture, and thoughtful execution across office operations, employee experience, leadership support, and event-based marketing activities.
This is not a “back office” role — it is a highly visible, relationship-driven position that helps Pioneer show up professionally, consistently, and with care.

Requirements

• 3+ years of experience in an operations, office, coordinator, or administrative role
• Strong organizational skills with the ability to manage multiple priorities and follow through consistently
• Excellent communication skills and comfort working with leaders, candidates, and external partners
• Highly relationship-driven with a service-oriented, people-first mindset
• Proficient with the Microsoft Office; comfortable learning new tools
• Able to coordinate logistics across meetings, events, recruiting, and onboarding
• Detail-oriented, proactive, and comfortable in a highly visible role
• Trusted to handle sensitive information with discretion

Nice To Haves

• Experience supporting a fast-paced, professional services or consulting environment preferred

Responsibilities

• Coordinate leadership meetings, offsites, and agendas
• Support board and partner meeting logistics and materials
• Track action items and ensure follow-through
• Assist with travel coordination
• Coordinate recruiting interviews and candidate logistics
• Deliver a polished Day One experience for new hires, including:
• Coordinating welcome lunches
• Managing office access
• Ensuring merchandise and materials are ready
• Prepare meeting materials, agendas, and follow-up documentation
• Coordinate meeting logistics, calendars, rooms, and technology
• Document and maintain operating procedures and internal playbooks
• Convert resumes for new hires into Pioneer formats
• Support client events (e.g. executive roundtables, webinars, and networking)
• Manage event invitations, registrations, tracking, and follow-up
• Coordinate sponsorships and partnership logistics
• Support event materials, signage, gifts, and onsite logistics
• Maintain contact lists and post-event reporting
• Stock office snacks and supplies
• Set up in-office events and catering
• Manage birthday and work anniversary calendars
• Order merchandise and swag for firm and events
• Act as a culture carrier and connector across Pioneer
• Track and manage laptop inventory
• Coordinate setup, shipping, redistribution, and offboarding resets
• Troubleshoot basic issues and escalate as needed
• Field team questions related to equipment and access

Benefits

• meaningful time off and paid holidays
• parental leave
• 401(k) including employer match
• tuition reimbursement
• a broad range of health and welfare benefits including medical, dental, vision, life, long and short-term disability

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees