Strategic Events Operations & Execution Coordinator

Mondelēz International

About The Position

The Strategic Events Operations & Execution Coordinator supports the end-to-end planning and delivery of high-impact events by owning event logistics, timelines, and day-of execution. This role partners with cross-functional teams and external vendors to coordinate venue needs, travel, budgets, registrations, materials, and onsite support—ensuring every detail is handled and each event runs smoothly. The coordinator brings strong project management, clear communication, and a service-minded approach to create consistent, on-brand event experiences and continuously improve processes for scalable event execution.

Requirements

2+ years of experience supporting event operations, programs, or project coordination (internal, external, or hybrid events)
Strong project management skills with a proven ability to manage multiple events and deadlines at once
Operational excellence and attention to detail
Comfort working with vendors and negotiating logistics details, timelines, and deliverables
Experience tracking budgets, processing invoices/POs, and maintaining organized documentation
Ability to lift and move event materials and travel occasionally (as needed for onsite execution)

Responsibilities

Own end-to-end event operations for strategic internal and external events, from kickoff through post-event wrap-up
Build and manage detailed project plans (timelines, run-of-show, checklists) to keep stakeholders aligned and on track
Coordinate logistics across venues, catering, A/V, travel, shipping, signage, materials, swag, and onsite support
Partner with cross-functional teams (Marketing, Sales, People, Finance, Exec/Admin) to gather requirements and execute flawlessly
Manage vendor relationships and workback schedules; track deliverables and ensure service-level expectations are met
Support budget tracking, PO/invoice processing, and expense reconciliation to maintain cost control and accuracy
Oversee registration and attendee communications (invites, confirmations, reminders, onsite instructions) to drive a strong experience
Lead day-of execution: set-up, staff/volunteer coordination, troubleshooting, and ensuring the program stays on schedule
Capture post-event insights (feedback, lessons learned, metrics) and recommend improvements to processes and playbooks
Maintain event documentation, templates, and operating rhythms to scale execution across multiple events