Marine Time & Material Specialist

TOTE Resources LLC • Port Saint Joe, FL

1d

About The Position

Are you ready to join an industry leading organization that is committed to maritime safety, innovation, and operational excellence? TOTE Services, a leading U.S.-based company specializing in vessel construction management (VCM), technical consulting, and ship management, is seeking talented individuals to join our growing and dynamic team. If you are passionate about addressing our nation’s most challenging maritime issues, working in a fast-paced environment, and helping shape the future of our domestic maritime industry, we want to hear from you!

At TOTE Services, we value hard work, integrity, and dedication to superior service for our customers. Our employees enjoy broad training programs for professional development and exciting opportunities for career advancement.

TOTE Services seeks a qualified individual to serve as the Time and Material (T&M) Specialist to oversee the coordination and execution of T&M projects and activities within a shipyard environment. The ideal candidate will have expertise in ship construction activities and experience with all facets of shipyard production processes, build strategies, and system testing. This includes an understanding of steel fabrication, coatings, electrical, machinery, piping systems, and more with the purpose of mitigating rework in a T&M environment. The candidate should be able to recognize early when the shipyard's approach is resulting in excessive or undue rework and help implement corrective measures. The individual will observe project completion activities and monitor all shipyard employees and subcontractors to verify efficient work practices and productivity.

The T&M Specialist is responsible for observing and documenting efficient management of time and material resources associated with shipyard projects. This includes monitoring equipment and consumables usage, documenting project progress, class and specification compliance, subcontractor execution, and materials management practices. The position is also responsible for reviewing shipyard invoices and supporting documentation for accuracy and completeness. This position will also provide support to other inspection trades for hold and completion callouts.

Requirements

• Familiarity with shipyard safety regulations and environmental compliance.
• Excellent organizational and planning skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills and a proven ability to work well with all levels of management and staff.
• Proficient with inventory reporting systems.
• Proficient with Microsoft Office Suite or similar software.
• High school diploma or GED equivalent.
• 5 years of experience working in a shipyard/trade management or in roles of similar responsibility.
• Strong knowledge of shipyard operations, construction processes, and materials.
• Familiarity with relevant software tools for project management.

Responsibilities

• Promote the TOTE Services safety culture and adhere to all safety guidelines. Make safety a priority in everything we do and seek opportunities for continuous improvement
• Observe project schedules, ensuring alignment with overall project objectives.
• Monitor progress and identify potential delays or issues.
• Observe shipyard assigned personnel on a daily basis.
• Validate shipyard submitted invoices for accuracy and appropriateness.
• Observe and ensure appropriate procurement and logistics of materials required for projects.
• Monitor material inventories and ensure timely availability.
• Suggest cost-effective measures to manage material expenses.
• Track shipyard expenses and identify cost-saving opportunities without compromising quality – in conjunction with the T&M Bookkeeper
• Prepare regular budget consumption reports for owners / clients.
• Conduct regular inspections and audits to identify and address any deviations from quality standards.
• Collaborate with relevant teams to verify corrective actions as needed.
• Work closely with shipyard production, QA, fellow oversight team members, client representatives, and ultimate customer
• Foster effective communication and collaboration among team members.
• Address any issues or conflicts within the project team promptly.
• Identify potential risks and develop risk mitigation strategies.
• Monitor and assess project risks throughout the project lifecycle.
• Implement contingency plans to address unforeseen challenges.
• Maintain accurate and up-to-date project documentation, including schedules, budgets, and reports.
• Assists the Company in any necessary duties to achieve Company goals.
• Performs other related duties as assigned.
• Adherence to the Integrated Management System that covers Quality, Environmental, and Safety.

Benefits

• As part of the team, full-time employees will receive a comprehensive benefits package, which includes health, dental, vision, life insurance, short term disability, employee assistance program, 401(k) with company match and discretionary funding, tuition reimbursement, supplemental parental leave, jury duty, and bereavement leave. Full-time employees will receive a minimum of 10 days’ vacation, 10 days sick, 10 days paid holidays and one floating holiday every 12 months. In addition, we offer an annual discretionary bonus (based on eligibility)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED