Manufacturing Administrative Assistant
About The Position
Buckman is a privately held, global specialty chemical company with headquarters in Memphis, TN, USA, committed to safeguarding the environment, maintaining safety in the workplace, and promoting sustainable development. Buckman delivers exceptional service and innovative solutions to our customers globally in the pulp and paper, leather, and water treatment sectors to help boost productivity, reduce risk, improve product quality, and provide a measurable return on investment. The Manufacturing Administrative Assistant will provide comprehensive administrative support to the Manufacturing department to ensure operational efficiency, compliance, and alignment with organizational goals.
Requirements
- High School Diploma or equivalent
- 2-3 years of job experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Customer Focus - Building strong customer relationships and delivering customer-centric solutions
- Plans and Aligns - Planning and prioritizing work to meet commitments aligned with organizational goals
- Ensures Accountability - Holding self and others accountable to meet commitments
- Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
- Financial Acumen - Interpreting and applying understanding of key financial indicators to make better business decisions
Nice To Haves
- Experience with SAP
- Experience with document control systems
Responsibilities
- Prepare, proofread, and distribute operational documents
- Correlate and input key performance metrics
- Maintain organized filing and retrieval systems
- Review and validate invoice details against purchase order, delivery receipts, and contract terms
- Enter and Process invoices in the financial system (Concur, SAP)
- Monitor invoice aging and follow up on pending approvals or missing documentation
- Minimize payment delays and vendor disputes
- Schedule and track training sessions using Learning Catalog and tracking tools
- Reserve rooms and coordinate resources (A/V, food, materials)
- Maintain accurate training records
- Manage correspondence, calendars, and meeting logistics
- Coordinate expense approvals and capital project documentation
- Track attendance and recognition programs (e.g., GEM Awards)
- Plan and support meetings, travel, and reporting
- Create and manage spreadsheets and reports
- Serve as gatekeeper for Plant Manager access
- Ensure all SOP files are current
- Files new SOP
- Track expenses and maintain inventory
- Coordinate repairs and supply orders
- Maintain MSDS documentation
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
