Manager

Arizona State University

1d•$66,200 - $74,000•Onsite

About The Position

The School of Social and Behavioral Sciences (SSBS), located on ASU’s West Valley campus, is seeking a manager to coordinate unit-wide administrative functions within the school. This position will report to the School Director and will be responsible for overseeing HR functions for the School, managing the SSBS front desk, processing out-of-state work approvals and visa processes, and supervising student workers. The successful candidate must be organized and self-motivated, with the ability to work both independently and as a member of a team. The position requires skill and commitment to maintaining effective working relationships among faculty, staff and students. The ability to manage multiple assignments simultaneously and exercise good judgment is critical.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Demonstrated knowledge of organizational practices and program management
Knowledge of hiring and employment practices
Experience with hiring systems such as Interfolio and Workday
Knowledge of payroll/personnel systems such as Workday
Experience with Microsoft Office, Google Sheets, and Adobe Acrobat Pro
Experience creating and executing mail merges in Microsoft Word
Experience with Adobe Sign
Experience overseeing time reporting for staff and student workers
Experience with P-cards
Demonstrated knowledge of organizational practices
Experience working in higher education
Evidence of effective communication skills
Experience supervising, coordinating and prioritizing the work of others
Strong decision-making skills, including exercising sound judgment and prioritization of workload
Ability to manage multiple priorities and competing deadlines
Experience in developing templates, tracking sheets and other resources to improve productivity and monitor projects
Ability to work independently and as part of a team

Responsibilities

Manages all phases of staff and student worker recruitment and onboarding by coordinating with the hiring unit and Dean’s Office HR; processes all phases of the recruitment process through Workday
Manages recruitment, hiring and onboarding of faculty and faculty associates using Interfolio and other university resources. Works closely with the Dean’s office to obtain hiring approvals and respond to requests for information
Coordinates payroll approval, terminations, special duty assignments, summer pay, out-of-state work approvals, and other payroll personnel transactions
Prepare and send offer letters for faculty associates, using mail merges and Adobe Sign
Oversees daily operations of front desk
Reviews and approves hours worked and time off for employees
Supervises Program Coordinator and student workers, including coordinating schedules, work assignments, and time approvals
Works with International Students and Scholars Center to prepare visa applications for faculty
Utilizes a University-issued credit card (P-card) for School purchases; maintains appropriate records of all purchases, and submits documentation in the Workday financial system in a timely manner
Develops and implements procedures and resources to improve operational effectiveness
Interacts and coordinates activities with faculty, staff, students and campus community in facilitating program objectives
Maintains personnel records for SSBS employees
Prepares reports for management
Performs other duties as assigned to ensure the continuity of department operations