Manager, Travel & Expense

X-energy • Rockville, MD

5d • Onsite

About The Position

The Manager, Travel & Expense is responsible for overseeing X-energy's expense reimbursement process, including ownership and administration of our Concur Expense Management system, and ensuring compliance with X-energy's T&E Policies. This role will lead our T&E team through day-to-day operations, execute T&E strategy and policy, implement tools, build processes, and collaborate cross-functionally while maintaining an exceptional employee experience. This position reports directly to senior leadership.

Requirements

• Bachelor's degree in Business Administration, a related field, or equivalent experience
• The skills required for this are typically demonstrated by 10 plus years of relevant experience
• 8+ years of Travel & Expense experience with 3+ years of supervisory experience required in both government contracting and commercial environments
• Deep understanding of Concur Expense and Travel Management
• Comprehensive knowledge of Federal Government travel regulations (FTR, JTR, CFR) and compliance requirements
• Experience with Travel & Expense tool implementation, enhancements, and SOX requirements
• Ability to work effectively with a global team in a matrix organization
• Excellent oral and written communication skills with proven ability to influence up, down, and across the organization
• Demonstrated ability to enforce company policies while maintaining employee satisfaction
• Strong project management and problem-solving skills
• Ability to multitask effectively in a fast-paced environment
• Detail-oriented and results-driven approach

Responsibilities

• Lead and develop Travel, Expense, and Corporate Card operations in compliance with internal policies, controls, and procedures
• Partner closely with our corporate card provider on program management and optimization
• Continuously benchmark and refine policies and procedures to align with business needs, best practices, industry regulations, standards, and trends
• Ensure proper application of X-energy's global and any local/regional expense and travel policies and procedures
• Act as point of escalation to ensure timely remediation of issues related to Concur and corporate cards
• Execute strategic plans to deliver value, scale, and efficiencies while improving sustainability and duty of care
• Establish trusted relationships with cross-functional partners, including HR, Internal Audit, Recruiting, IT, and Finance
• Implement key reporting and metrics to monitor compliance, operational efficiency, and quality of service
• Provide detailed reporting and analysis to senior leadership
• Manage the integration and onboarding of additional business units into Concur, corporate cards, and special projects
• Identify, propose, and execute opportunities for optimizing processes, communication, and travel-related cost savings
• Manage day-to-day operations of the T&E team, ensuring compliance with company policies and federal travel regulations
• Handle Internal Audit Team requests and address audit observations as needed
• Manage month-end reconciliation process with accounting team to ensure all corporate card costs are properly coded and accounted for
• Lead bi-weekly account setups, working closely with our travel management company to ensure seamless onboarding for new employees
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.

Benefits

• X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 501-1,000 employees