Manager to Procure to Pay Systems, Procurement, Part Time, Days

Jackson Health•Miami, FL

About The Position

The Procure-to-Pay Systems Manager is responsible for the procurement-to-payment business cycle (end-to-end) business applications to ensure that the processes are functioning at an optimal level. This incumbent plans and coordinates all activities related to the management of the Purchasing and Accounts Payable functions in an effective and efficient manner. This management position is responsible for the implementation of purchasing goals, assists in the development of policies and procedures for the processing of purchase requisitions through PO creation and the payment cycle. The goal for this position is to establish a highly functioning cycle which will yield significant financial benefits. In collaboration with the Procurement and Accounts Payable teams, this position will optimize the business processes and systems related to the procurement-to-payment cycle. This position will have a significant role in the administration or preparation of the departments or the organization's budget. May assist and act in a confidential capacity to help manage, formulate, determine and effectuate management process and polices. The incumbent may attend management meetings and may be involved directly or indirectly in the decision making process around confidential management decisions. Position requires exercise of independent judgment.

Requirements

Generally requires 5 to 7 years of related experience. Management experience is required.
Bachelor's degree in related field is required
Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines.
Ability to communicate effectively in both oral and written form.
Ability to handle difficult and stressful situations with critical thinking and professional composure.
Ability to understand and follow instructions.
Ability to exercise sound and independent judgment.
Knowledge and skill in use of job appropriate technology and software applications.
Valid license or certification is required as needed, based on the job or specialty.

Responsibilities

Plans, organizes, administers and monitors the purchasing and accounts payable functions.
Manage the integration between the Lawson Module, requisitions, purchase orders, accounts payable, and matching with 3rd party applications: Omni cell, GHX, Lawson, and MHC.
Serve as the accountable leader for Change Management in the development, testing and deployment of integrated Procure-to-pay projects both from a processes payment and systems perspective.
As a lead this process improvement initiative is aimed at streamlining processes and enhancing the end-to-end Procure-to-Pay process.
Design and develop KPI Metrics reporting for purchasing and accounts payable, benchmarking JHS to world-class organizations.
Initiates discussions with the procurement management team and vendors to ensure that value, quality and product specifications are met.
Monitors vendor performance and initiates disciplinary actions appropriate for vendor non-performance.
Maintains professional and ethical relationships with all vendor representatives; conducts business affairs according to the principles and guidelines of the Miami Dade County and NIGP Code of Ethics.
Effectively and efficiently manages the A/P and Procurement areas in ways that result in the accurate processing of requisitions, invoices and timely payment to vendors.
In addition, while understanding and maintaining the A/P system to ensure that the system's capabilities are utilized in the most efficient and effective manner.
Interviews, hires, schedules, trains and distributes work assignments to employees; coaches, counsels, evaluates and performs appropriate disciplinary action as needed.
Rewards staff to assure a high level of productivity, efficiency, economic and job satisfaction.
Reviews and approves incoming bids for best price, product availability and length of price protection.
Manages the appropriate utilization of the Trust's Group Purchasing Organization (GPO).
Provides information and assistance to the external/internal auditors, as needed in collaboration with other Fiscal areas.
Receives and answers inquiries from hospital management regarding account balances, financial trends, fluctuations in accounts and related information.
Establishes written goals for both self and the department, evaluates and updates them on a quarterly basis to accomplish both personal and departmental objectives.
Maintains accurate records of 1099 vendors during the year and files 1099 each year accurately and according to current IRS regulations and timetables.
Responsible for the timely, accurate and high quality production of items for the monthly purchasing agenda for approval by the PHT Board of Trustees.
Prepares and maintains an Accounts Payable Manual for both staff and user departments in a manner that will allow it to be updated efficiently to document accounting procedures and assist in staff training.
Performs all other related job duties as assigned.