Manager, Space Planning Management

University of Utah Health•Salt Lake City, UT

About The Position

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA The Space Planning Manager of the System Space Planning team provides strategic leadership, governance, and tracking of overall system and department spaces. This role is accountable for ensuring consistent application of project management methodologies, aligning projects with organizational priorities, and delivering measurable business and clinical outcomes. The Manager leads a team of space program managers while also directly supporting health care facility space planners and providing oversight for select high-impact planning initiatives. Acting as both a strategic leader and a hands-on project manager, this role builds organizational project management maturity, fosters stakeholder engagement, and advances cross-functional initiatives critical to system-wide performance and growth. Corporate Overview: University of Utah Health is an integrated academic healthcare system with five hospitals including a level 1 trauma center, eleven community health centers, over 1,600 providers, and a health plan serving over 200,000 members. University of Utah Health is nationally ranked and recognized for our academic research, quality standards and overall patient experience. In addition to our clinical delivery system, we have a School of Medicine, School of Dentistry, College of Nursing, College of Pharmacy, and College of Health providing education and training for over 1,250 providers annually. We have over 2 million patient visits annually and research grants exceeding $350 million. University of Utah Hospitals and Clinics represents our clinical operations for the larger health system.

Requirements

Strong financial acumen, including budgeting, forecasting, and cost-benefit analysis.
Demonstrated skill in organizational change management and stakeholder engagement at all levels.
Ability to balance strategic oversight with tactical project leadership.
Exceptional communication and influencing skills, with experience presenting to executive leadership and boards.
Capacity to coach and develop project management professionals.
Adaptability to manage shifting priorities in a dynamic healthcare environment.
Bachelor’s degree in Business Administration, Architecture or related field
Four years of progressively more responsible health care or health care facility related experience

Nice To Haves

Master’s degree in an area related to the program, or equivalency
Experience with building information modeling (BIM), Autodesk products, Archibus, ArcGIS, or space analysis software.

Responsibilities

Talent Management & Capability Building
Recruits, develops, and mentors a high-performing team of space program managers.
Builds organizational project management capacity through training, coaching, and knowledge-sharing.
Cultivates a culture of accountability, collaboration, and continuous learning.
Performance Metric Development & Monitoring:
Oversees and supports Planning team's central project tracking efforts, project reports, and documentation structure.
Assists Planners in maintaining project tracking performance measures, value adds, and KPIs.
Assists Planners and provides oversight of project schedules and workflows.
Assists Planners in developing and maintaining space planning guidelines, standards, and resources
Space Program, Record & Tool Management:
Works closely between HSC & Hosp & Clinic & Campus to align all space records and space tracking.
Manages technical space planning documentation and methodologies. (Future and Historical Space Records, Space Assignments, Floor Plans, Consultant Documentation, and System Metrics)
Proficiency and / or ability to learn industry technical apps and manage their use.
Maintains and provides support for back-end technical app support and tool management.
Space Requests & Move Coordination:
Continuously monitors and evaluates space requests.
Manages and communicates to ensure space agreements are being met.
Oversees and manages all aspects related to a successful realignment or transition of space.
Support physical move coordination (IT, Movers, Furniture, Access, etc.).
Tracks and Records Construction Projects and Project Records Updates.
Space Metrics, Evaluation, and Utilization:
Continuously supports and monitors an on-going space verification and utilization process.
Leads the review of departmental space allocation evaluations, utilization, and metric prioritization.
Maintains and develops the space data source for record tracking.
Generates building and lease data reports, floor plans, and space data requests.
Space, Leases, and Project Cost Tracking:
Works with Real Estate to access accurate lease data and costs.
Works closely with Construction Project Delivery and Facilities teams to track construction project costs metrics.
Works closely with Cost Estimator to understand, forecast, document, and record space cost standards.
Oversees and monitors move / space requests related expenses and budget.
Ad Hoc:
Assists with Purchase Orders and supports consultants getting paid.
Assists Planners in the communication of project plans to various stakeholders, including end users and external partners.
Assists in tracking project approval paths and board dates.
Assists in capital scoping efforts of maintaining the requisition tool, project organization, and process improvements.
Prepare internal facing reports and presentations.
Assist in overseeing and coordinating project submittals (Capital Request, Off-Cycles, Space Request).