Business Manager (Space Planning & Operations)

University of Pennsylvania

11d•$76,000 - $80,000•Onsite

About The Position

The Business Manager provides financial planning, reconciliation, transaction, and reporting for the Department, ensuring efficient resource management and strategic alignment with institutional goals. This position conducts effort reporting, cost analysis, and pricing development for SPO workgroups, developing and maintaining financial standards and practices consistent and compliant with department, institution, and industry requirements. This position tracks financial performance vs budget, providing salient variance analysis. The Business Manager reviews and prepares financial reports and presentations and uses data actualization to transform complex information into actionable insights for decision-making and compliance. Under the guidance of the Associate Director, the Business Manager is responsible for proactive analysis, budget development, and ad hoc reporting for SPO Directors, Executives, and other stakeholders. With the Associate Director, the Business Manager provides fact-checking and oversight of financial transactions initiated by PO Managers. As a working Business Manager, this position performs expense review, procurement, cost recovery, and other day-to-day financial transactions. The position requires meticulous attention to detail and accuracy in matters of proofreading, communication, and transactions. The Business Manager requires proficient comfort with technical tools, including financial systems, business intelligence, dashboards, and database management. This position is considered “essential” and may provide other services as urgency demands.

Requirements

Bachelors Degree in Accounting, Finance, Business Administration or similar, and 3-5 years relevant experience, or equivalent combination of education and experience.
This position requires critical thinking and problem-solving skills and the ability to build collaborative relationships.
Computer skills must be proficient or greater, particularly with Excel, enterprise financial systems, Business Intelligence (BI) tools, and databases.
Excellent communications skills are required, including the ability to communicate and enforce policies and procedure with tact and diplomacy.

Nice To Haves

We strongly prefer experience with and knowledge of budget procedures and accounting systems, human resources/payroll policies/procedures, and University systems such as BEN Financials, Business Objects, Concur, Workday@Penn.

Responsibilities

Provides financial planning, reconciliation, transaction, and reporting for the Department
Conducts effort reporting, cost analysis, and pricing development for SPO workgroups
Tracks financial performance vs budget, providing salient variance analysis
Reviews and prepares financial reports and presentations and uses data actualization to transform complex information into actionable insights for decision-making and compliance
Responsible for proactive analysis, budget development, and ad hoc reporting for SPO Directors, Executives, and other stakeholders
Provides fact-checking and oversight of financial transactions initiated by PO Managers
Performs expense review, procurement, cost recovery, and other day-to-day financial transactions

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis.
Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.