Manager, Program Operations

Union of Concerned Scientists•Washington, DC

3h•$109,232•Hybrid

About The Position

The Manager, Program Operations will leverage their skills and expertise to help support UCS programs with budgeting and finance-related functions/tasks while supervising the office operations team. In this role, the Manager, Program Operations will collaborate with the program director(s) and other leaders across UCS in ensuring UCS programs operate effectively and efficiently, including overseeing financial and administrative tasks from budgeting, expense management, contract management, people management, and facility use, including UCS offices, in coordination and collaboration with the Finance and Administration team. The right candidate will have financial and budget management skills and will show a clear, keen interest in UCS’ vision for a peaceful, healthy, and just world where science serves people and the planet by helping solve the world’s most urgent problems. UCS is committed to building an inclusive workplace culture where talented people of diverse backgrounds can thrive. We believe that including diverse perspectives will improve our work and yield better societal and environmental outcomes for all, including historically disenfranchised communities. All staff participate in this commitment, whether internally by building a welcoming workplace culture and/or externally by ensuring inclusive engagement with supporters, media, vendors, allies, and others.

Requirements

Five to seven years of relevant nonprofit financial and budget management.
Experience with managing staff or consultants.
Experience developing and managing budgets.
Handson experience with a budget management system/software (Experience with Martus preferred but not required).
Self-motivation and attention to detail.
Excellent communication skills.
Excellent interpersonal and relationship management skills, including an ability to work both independently and in teams and to interact effectively with a range of people, including professionals who may be experts and/or prominent in their fields.
Some project management and/or planning skills.
Demonstrated ability to manage multiple projects for extended periods of time, and to be flexible in responding to fast-changing organizational needs.
Understanding of, and commitment to, the importance of racial equity to effectively achieve program goals.
Bachelor’s degree required.
At UCS, comparable training and/or experience can be substituted for degrees when appropriate.

Responsibilities

Lead program budget development, budget management, and expense management and tracking using the UCS budget management system, including reconciling budget records and actual expenses with finance on a regular basis.
Review and approve program expenditures in the accounts payable system.
Review and approve program travel and credit expenses in the travel and expense system.
Lead training and support on budgeting for budget holders and/or approvers.
Assist program staff with preparing and submitting financial documents and contracts to the Finance team.
Lead in troubleshooting contracts, purchase records/invoices, and payments, etc., promptly as needed.
Assist with proactively providing coordination and team management for the programs planning processes.
In collaboration with People & Culture, assist hiring managers during hiring, orientation, and onboarding processes.
With the Office operations team, support the coordination of all-program retreats and provide supplementary events, retreats, or other activities, as needed.
In coordination with the Finance & Administration department teams, proactively and creatively work to streamline and optimize program operations processes and procedures.
In collaboration with leadership, support effective program operations communication flows (upwards, downwards, and with other programs and departments).
Provide supervisory leadership to the office operations team.
Support the DC office Sr. Operations Coordinator with coordinating DC office facility needs, maintenance, security, mail management, etc.
Manage special projects as needed or as assigned.