Manager, Postdoctoral and Graduate Student Success

Arizona State University•Tempe, AZ

3d•$66,200 - $78,000

About The Position

This position provides oversight, direction and coordination of the activities and initiatives of the Office of Postdoctoral Affairs (“the Office”) affiliated with the Graduate College. Under the administrative direction of the executive director of graduate student and scholar success, the manager will design, implement, and assess activities and resources aimed at facilitating and enhancing all aspects of the postdoctoral experience. In addition to assuming operational oversight of postdoctoral hiring to align with faculty processes, this role oversees postdoctoral policies and handbook, supports external funding efforts, ensures appropriate mentoring, supports the academic units with onboarding and career development, and collaborates with the Postdoc Council to strengthen the postdoc community. The manager will ensure that the goals and objectives of the Office of Postdoctoral Affairs are accomplished in accordance with the directives, priorities, time and funding parameters of the institution. This position will also complement and leverage other initiatives within the Graduate College.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

PhD or doctorate
Experience as a postdoctoral scholar or working with postdoctoral scholars
Highly effective written and verbal communication skills
Experience with principles, practices and procedures of human resource or academic personnel processes.
Knowledge of University and ABOR policies and procedures, and applicable federal and state laws, pertaining to academic personnel matters
Ability to work collaboratively in a team environment, subject to complex and changing dynamics and priorities
Experience with establishing and maintaining effective working relationships and facilitating work teams
Experience with program planning, student services and/or career development
Experience working with multiple projects concurrently
Knowledge of research funding and the demonstrated ability to develop proposals for external funding of projects
Demonstrated knowledge of processes for disseminating results through presentations, reports, and publications
Demonstrated knowledge of processes to conduct needs assessments, and experience designing and assessing programs through the use of surveys, focus groups and other data collection tools

Responsibilities

Manages the daily operations of the Office of Postdoctoral Affairs, including workflow coordination, communications, and alignment with Graduate College initiatives
Designs, implements, and assesses postdoctoral programs and initiatives in accordance with National Postdoctoral Association best practices
Oversees postdoctoral hiring processes, including review and approval of position requests, job postings, search plans, and offer letters to ensure compliance with university and ABOR policies
Interprets and communicates academic personnel policies and procedures to faculty, staff, and academic units
Assists units with the development of recruitment strategies, job postings, and hiring documentation to ensure compliance with applicable laws and university guidelines
Develops and maintains postdoctoral policies, handbooks, templates, website, and online resources
In partnership with academic units, facilitates onboarding, support, and evaluation processes for postdoctoral scholars, including annual reviews and exit procedures
Plans and executes postdoctoral programs and events, including the postdoctoral scholar welcome, professional development workshops, National Postdoc Appreciation Week, and the Arizona Postdoctoral Research Conference
Facilitates the ASU Postdoc Council and supports initiatives that strengthen postdoctoral community engagement and belonging
Provides guidance and issue resolution support related to the postdoctoral experience, including grievance support as appropriate
Supports development of mentoring and career development resources, including Individual Development Plans (IDPs), mentoring guidelines, and training modules
Administers and coordinates internal funding opportunities for postdoctoral scholars and supports the development of external funding proposals and training grants
Identifies and addresses barriers to postdoctoral participation in research and funding opportunities
Collects, analyzes, and reports data on postdoctoral hiring, demographics, and program outcomes; develops dashboards and reports for leadership
Monitors postdoctoral compensation trends, including salaries and benefits, and provides recommendations based on market analysis
Develops and manages the Office budget in collaboration with business operations; ensures activities align with funding guidelines
Builds and maintains partnerships with academic units, research centers, and internal and external stakeholders to support postdoctoral success
Collaborates with institutional leadership and advisory groups to establish strategic priorities, goals, and annual plans
Represents ASU in state, regional, and national postdoctoral networks and organizations
May supervise student workers or interns supporting program activities

Benefits

ASU offers a very generous benefits package, including comprehensive health and retirement benefits, over four weeks of vacation per year, twelve weeks of paid parental leave, a substantial tuition discount and many professional development opportunities.
For more information about benefits and the total value of the compensation package visit https://cfo.asu.edu/benefits and https://cfo.asu.edu/compensation-estimator.

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